What are the responsibilities and job description for the Graduate Programs Coordinator position at Colorado State University?

Posting Detail Information

Working TitleGraduate Programs Coordinator

Position LocationFort Collins, CO

Work LocationPosition is fully in-office / in-person

Research Professional PositionNo

Posting Number202401765AP

Position TypeAdmin Professional / Research Professional

Classification TitleProf / Indiv Contrib III

Number of Vacancies1

Work Hours / Week40

Proposed Annual Salary Range$58,000 - $63,000

Employee Benefits

Colorado State University is not just a workplace; its a thriving community thats transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https : / / inclusiveexcellence.colostate.edu / about / ) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. (https : / / hr.colostate.edu / wp-content / uploads / sites / 25 / 2021 / 01 / benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https : / / hr.colostate.edu / total-compensation-calculator / ) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https : / / hr.colostate.edu / prospective-employees / our-community / ) !

Desired Start Date12 / 15 / 2024

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11 : 59pm (MT) on10 / 28 / 2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nations leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000-foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The School of Education (SoE) faculty is comprised of educator-scholars whose expertise spans diverse learning contexts and populations. Innovative instruction, diversity / equity / inclusion, technology-enhanced learning, distance education, service learning, professional development school partnerships, and rigorous research are embodied in all of our programs. Our faculty members philosophies and areas of expertise, along with the Schools core values, guide our pedagogical and inquiry practices, which are typically both interdisciplinary and applied. The SoE includes approximately 600 graduate students enrolled in on-campus and distance delivery degree specializations.

Position Summary

A Graduate Programs Coordinator plays a crucial role in managing and overseeing graduate programs within an educational institution. The candidate will provide systematic and effective academic support to the Director / Associate Directors, and to faculty and prospective students during the graduate student application process. Support is expected for processing Graduate School and School of Education forms for SoE graduate specializations, and annually track faculty advising and student milestones, while coordinating these efforts within the infrastructure of the college and university. Detailed descriptions of the School of Education and its faculty, programs, and courses are available on the web page athttp : / / chhs.colostate.edu / soe.

The candidate will maintain two department custodial PCards, assist with PCard allocation following state and university fiscal policy, and process HR platform actions needed as part of the graduate student GS forms for committee members to meet the CSU Graduate Schools policies.

The successful candidate will have a strong work ethic, a willingness to serve in a broad variety of roles, as needed, and be dedicated to the mission of the department.

Required Job Qualifications

Bachelors of Science / Bachelor of Arts degree

Excellent communication skills as demonstrated by submitted materials

Demonstrated work experience in a fast-paced environment and capacity to meet due dates and timelines in an organized, efficient manner

Three years work experience in a similar office environment as this position

Proficiency in Microsoft Office, Adobe Creative Suites, HR platforms (like Workday) and Student Application platforms (like Slate)

Preferred Job Qualifications

A Master of Science / Arts degree in education, human services, business management, and / or related field

Four to five years of administrative experience in a fast-paced environment and capacity to meet due dates and timelines in an organized, efficient manner

Knowledge of Colorado State University systems, policies, and procedures

Demonstrated personal and professional commitment understanding and relating to a variety of individual, group, and cultural perspectives

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryGraduate specialization area support

Duty / Responsibility

Support School of Education (SoE) Graduate Director / Associate Director of Graduate Studies in managing operations for the SoE graduate specialization areas, including graduate certificates and graduate degrees.

Support the review process of graduate student applications in Slate to distribute and track applications as required.

Create and process required graduate school and SoE forms to be reviewed and approved by SoE faculty and Director / Associate Directors.

Assist graduate specialization area faculty leads with troubleshooting student intervention needs related to their program progression and completion needs.

Track student degree / certification progression and coach students on administrative needs to complete their program.

Collect, track and support specialization area faculty leads in evaluation of student and area data for use regarding policies, procedures, and student success.

Oversee collection of data for US World Reports survey and other college / university sources rating program offerings.

Prepare annual advising progress reports for faculty.

Room scheduling for student thesis and dissertations, including posting notices in Education building and CSU graduate program calendar.

Distribute financial, academic, and professional opportunities, deadlines, and policy changes to SoE graduate students in a timely manner.

Respond to prospective student inquiries via email, phone, or in-person and provide guidance on the admissions process in a timely manner.

Percentage Of Time85

Job Duty CategoryFinance support

Duty / Responsibility

Collect receipt(s) from PCard holders and / or authorized users.

Attached receipt and approved purchase request to Kuali document.

Provide backup support for Business Officer, as needed.

Percentage Of Time10

Job Duty CategoryHuman Resouces support

Duty / Responsibility

Create associate assignments forfaculty graduate committee members, as needed in the CSU HR platform.

Assist the SOE Business and Human Resources officer with training support and policy management for all SOE units and graduate specialization areas.

Percentage Of Time5

Application Details

Special Instructions to Applicants

To apply, submit :

a cover letter addressing each of the required and preferred qualifications,

resume.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactHeidi Propp, heidi.propp@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity / expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https : / / oeo.colostate.edu / ) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the Universitys Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https : / / www2.ed.gov / about / offices / list / ocr / docs / howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

Minimum Requested

Maximum Requested

Supplemental Questions

Required fields are indicated with an asterisk (

Applicant Documents

Required Documents

Cover Letter

Resume

Optional Documents

Salary : $58,000 - $63,000

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