What are the responsibilities and job description for the HR Technician position at Colorado State University?
Position Location
Fort Collins, CO 80523
Work Location
Position is fully in-office/in-person
Type of Position
Full-time
Classification Title
Technician II
Posting Number
202500021P
Position Type
State Classified
Open Date
Close Date
03/19/2025
Salary
$3,589 - $4,666 Monthly
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
State Classified Hourly
No
Description of Work Unit
The College of Agricultural Sciences (CAS) is an integral part of the Colorado State University land-grant system. The CAS Dean’s Office is responsible for oversight in fulfilling the land-grant mission in agricultural sciences through teaching, research, community and economic outreach and engagement, in service to and in cooperation with Extension (CSUE) and the Agricultural Experiment Station (AES). The Ag Business Center (ABC) is part of the CAS Dean’s Office. The ABC provides shared administrative services support to the college and the Agricultural Experiment Station in the areas of financial services, research administration, human resources, and grant facilitation. The ABC organizational structure consists of Accounting/Purchasing Techs, Strategic Business Managers, HR Professionals, and Grant Facilitators. This position reports to the CAS HR Operations Specialist.
In the ABC, supervisors support our employee’s work/life balance by permitting flexible work options, including non-standard work hours and hybrid on-site or remote/teleworking schedules.
In the ABC, supervisors support our employee’s work/life balance by permitting flexible work options, including non-standard work hours and hybrid on-site or remote/teleworking schedules.
Position Summary
This full-time position works in the College of Agricultural Sciences Dean’s Office Agricultural Business Center (CAS ABC). This position is a team member of the ABC HR personnel and reports to the CAS HR Operations Specialist. This position provides general HR Coordinator support including policy administration, records, leave, and systems data entry as well as processing, tracking and maintenance of personnel information, records, and electronic archiving systems. Job duties also include providing accurate information/responses to HR related questions and inquiries and ensuring strict confidentiality in all HR communication and records. This position liaises with CSU HR IS, records, payroll, and benefits, and student employment to ensure compliance with CSU, state, and federal regulations and policies.
Minimum Qualifications
To be considered for this position, candidates must demonstrate in the application materials:
Experience Only:
Two (2) years of experience providing general HR Coordinator and Operations support.
OR
Education and Experience:
A combination of related education and/or relevant experience providing general HR Coordinator and Operations support for the work assigned equal to two (2) years.
A combination of related education and/or relevant experience providing general HR Coordinator and Operations support for the work assigned equal to two (2) years.
Substitutions
Preferred Qualifications
The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
- Directly related state service experience.
- Bachelor degree(s) in Human Resources, Business Management/Administration, or a closely related field.
- Professional experience in a higher education environment.
- Demonstrated ability to work in a computerized environment including HRIS.
- Certifications or licenses in professional HR organizations such as SHRM and/or HRCI.
- Proficiency MS Office Suite.
- Customer Service Skills.
Essential Job Duties
Job Duty Category
HR Coordination
Duty/Responsibility
Provide full HR functions in a generalist capacity as assigned. Learn, apply, and communicate standard operating procedures and policies for HR functions across the college. Serve as a Subject Matter Expert for employees and supervisors alike. Update written procedures and policies for employee and supervisor reference. Help ensure information is available online and communicated and distributed through various venues as needed.
- Complete employee hire processes including I-9 verifications, background checks, creating new employee assignments in HR IS, and completing necessary paperwork.
- Assist in submitting, monitoring, tracking, reconciling, and facilitating employee leave-related documentation and records for compliance. Support activities such as: Compensatory Time, Overtime payment, Holiday/Administrative Leave, as well as special leave circumstances such as Family Medical Leave (FML), Family and Medical Leave Insurance (FAMLI), Short Term Disability (STD), Leave Without Pay (LWOP), and/or Worker’s Compensation (WC)
- Facilitate recruitment activities such as position management and applicant tracking.
- Provide general administrative support in TMS in the initiator role: generate content, create, or modify position descriptions, input requests, build postings, and upload materials and forms.
- Provide general administrative support in the applicant manager role to support searches, pool hires, and/or alternative appointment requests (AARs).
- Assist in personnel record and electronic archiving systems; management, filing, maintenance, and upkeep.
- Review and help maintain CAS ABC HR Intranet web site. Help ensure HR content information is up-to-date with active links.
Percentage Of Time
50
Job Duty Category
Technical Analysis
Duty/Responsibility
- Design, generate and maintain HR related reports of employee demographics and profiles for analysis and actions such as: certification, reappointment/extension, benefits eligibility, salary comparators, and other needs as requested utilizing systems such as Oracle HR IS and Web Focus.
- Management of biweekly hourly payroll submission to ensure compliance with University regulations. Calculate hours worked, verify wage, fringe rate calculations, and verify entries in Time Clock Plus or other time-entry systems.
- Management of hourly expense distribution reconciliation process; generate applicable reports; compile, analyze, and distribute internal reports of hourly employees; and monitor approvals of hours worked by work-study students and non-student hourlies.
Percentage Of Time
45
Job Duty Category
Service
Duty/Responsibility
Complete special projects: serve as HR representative on unit, college or university committees as requested, and other duties as assigned.
Percentage Of Time
5
Application Details
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
- The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
- Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
INCOMPLETE APPLICATIONS
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
RESUMES
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
- Please see the Required Documents section of the posting.
NOTES
- Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
- The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
- All status updates for this position will be sent via email from human.resources@colostate.edu, hr_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
- Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Department Contact Information
Human Resources – Talent Acquisition Team, at hr_ta@colostate.edu or call (970) 491- MyHR(6947).
Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.edu or (970) 491- MyHR(6947).
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Salary : $3,589 - $4,666
