Facilities Coordinator

Description

JOB SUMMARY

This position performs a variety of routine-to-complex administrative duties which involves coordinating campus-wide facilities operations, activities, and maintenance; procures goods and services for the college, manages the disposal of surplus property, maintains inventory of supplies, prepares various reports related to operations, activities, and maintenance; and performs related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision.

ESSENTIAL JOB FUNCTIONS:

• Coordinates campus-wide facilities operations, activities, and maintenance.
• Reviews purchase requisitions; monitors and reviews the purchasing activities of technicians.
• Prepares and administers bid solicitations as requested.
• Coordinates and arranges the pick-up and delivery of equipment, supplies and other materials including warehouse orders; directs and participates in the assembly and installation of new furniture and equipment.
• Communicates with vendors as necessary to resolve shipping/invoicing discrepancies and problems with product quality.
• Ensures the maintenance of accurate and complete procurement records.
• Coordinates and participates in the preparation of facilities for special events, activities or meetings, including set-up of equipment and furniture as necessary.
• Maintains inventory control; orders, receives, and stores new equipment and supplies.
• Manages the disposal of all obsolete, used, excess or surplus assets.
• Responds to emergency or special requests for maintenance, repairs, or other problems.
• Communicates with campus personnel, vendors, police department, post office, students and the public as necessary to coordinate campus-wide operations and activities.
• May be required to work additional hours as needed in emergency situations requiring maintenance and repair work.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED.
• Four (4) years of experience in facilities operations, activities, and maintenance.
• Prior experience working in a college environment with interactions with faculty, staff, and students preferred.
• Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, or related software necessary to create and maintain reports and logs.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of operations and activities of campus facility services including maintenance, inventory and facilities services.
• Knowledge of the principles and practices of inventory control and storage.
• Knowledge of methods, equipment and materials used in facilities maintenance repair work.
• Knowledge of the requirements of maintaining buildings and facilities in a safe, clean, and orderly condition.
• Knowledge of the appropriate safety precautions and procedures.
• Knowledge of recordkeeping techniques.
• Ability to coordinate the operations and activities of a college-wide facility services department.
• Ability to perform facilities maintenance and repair work.
• Ability to work independently with little direction.
• Ability to plan, organize and prioritize work.
• Ability to meet schedules and timelines.
• Ability to maintain inventory, records, and prepare reports.
• Ability to understand and follow oral and written directions.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.

PHYSICAL DEMANDS:

Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

WORKING CONDITIONS:

Work environment risks exposure to no known environmental hazards.

EOE M/F/D/V

Qualifications