Administrative Coordinator

POSITION SUMMARY

The incumbent in this position is responsible for providing administrative support to staff in the Stormwater Compliance Department and supporting the residential Land Disturbance Permit (LDP) process. Duties include effective oral and written communications with county staff, citizens, engineers, contractors, and builders; creation, maintenance, and quality control of files and records; clerical and bookkeeping functions; processing and tracking invoices for payment; and other duties necessary to support the Department as assigned.

Work is performed primarily in the office. Physical demands include sitting, standing, walking, bending, crouching, stooping and climbing. Work requires lifting both light (less than 25 pounds) and heavy (more than 25 pounds) objects. Contacts are typically with coworkers, builders, and engineers.

This position reports to the Stormwater Compliance Manager.

PRINCIPAL ACCOUNTABILITIES

• Create and maintain files and records in support of department function and audit files for accuracy. Prepare documents for approvals by County Management or the Board of Commissioners.
• Pay invoices for the department.
• Purchase necessary equipment and supplies for the department. Prepare and maintain records of departmental and project budgets.
• Provide internal and external customer service by making and receiving phone calls and emails for the department.
• Coordinate between property owners, County Staff, and the development community for residential LDPs.
• Maintain electronic environmental permitting inventory.
• Assist with Municipal Separate Storm Sewer System compliance and reporting. Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge and application of County policies and procedures. Skill in oral and written communication.
• Skill in dealing courteously and effectively with the public, property owners, and other employees. Skill in organizing and scheduling work to maintain deadlines and for timely permit issuance.
• Skill in operating a computer, copier, and various other office equipment.
• Skill in operation of various computer applications such as Outlook, Word, Excel, PDF writer and the County’s online mapping system.
• Ability to operate and/or learn new computer applications for County processes (Munis, Cityworks, Clariti, Civic Clerk, et al.)
• Skill in basic accounting practices.
• Knowledge of clerical and bookkeeping techniques including software to support these. Ability to obtain certification as Notary Public within 6 months of hire.
• The employee must require minimal supervision and be completely diligent to plan workload and tasks to fit all scheduling as required.

DESIRABLE TRAINING AND EXPERIENCE

Sufficient experience to understand the basic principles relevant to the primary duties of the position. Sufficient experience to understand and resolve simple and complex problems usually associated with the work carried out by the departments’ personnel. Experience in municipality type work is a plus. Experience in administration of a group is preferred. A valid driver’s license is required.

A combination of education and/or work experience may be substituted for minimum requirements.