Event Coordinator

Columbia Edgewater Country Club is actively searching for the following employment opportunity:

Event Coordinator
Columbia Edgewater Country Club, Portland, Oregon

About the Club:

Founded in 1925, Columbia Edgewater has been part of Portland's golf landscape for almost a century. Our members share an unbridled love of the game and throughout the decades we have seen many of them develop into players who excel at the local, regional and national level. Our club serves as a place where families can spend time together and enjoy the company of other member families as they learn and embrace the game of golf.

Originally established as Columbia Country Club. Arthur Vernon ("A.V.") Macan was selected to design the course, which opened on July 11, 1925, and was the seventh 18-hole course in Portland, Oregon. Macan was the premiere designer of the time in the Northwest, renovating or designing over 60 courses in his lifetime. Other courses designed by Macan include Seattle Golf Club, Shaughnessy Golf Club, Manito Golf Club, California Golf Club of San Francisco, Inglewood Golf Club, Overlake Golf and Country Club and Marine Drive Golf Club.

The Club recently renovated the Pro Shop and Pool House in 2017, which was opened to tremendous member satisfaction. In the summer of 2024, an $8.3M clubhouse renovation will be complete. This will complement our Championship A. V. Macan golf course and our top 50 ranked in United States for practice facilities of Private Clubs. Our members and invited guests play approximately 45,000 rounds annually. A long-time host to the LPGA Portland Classic, Columbia Edgewater continues to support Championship golf by hosting local, regional, and national tournaments such as the Oregon Open, the Oregon Amateur, the Northwest Open, Oregon Golf Association championships, and Pacific Northwest Golf Association championships.

The Food and Beverage Department has an annual operating budget that consists of sales approaching nearly $2M. As an active member Club, we are open 12 months a year, Tuesday through Sundays (and Monday holidays) for dining. We have a large kitchen to accommodate an intricate operation for both member dining and banquet dining. We serve our members and invited guests in a variety of spaces, including the Bistro, the adult only McIntyre Room, expansive outdoor patio spaces, a Pool House open seasonally, and on course beverage service, as well as on course events as scheduled. The House Committee assists the Food and Beverage team, providing valuable feedback from the membership. The Board of Directors sets the organization’s operational objectives, and the staff works together collaboratively to help the Board achieve its goals.

CECC VISION

Year-Round Championship Golf
and Club Experience

CECC MISSION

To provide a Championship golf course, practice facilities and game improvement experience, quality dining and member activities and long-term financial stability.

"I've been to hundreds of LPGA events, but never have seen a golf course that looked better. In my opinion, Columbia Edgewater is one of the best golf courses on the West Coast and one of America's great old courses." Jim Achenbach, Senior Writer, Golfweek Magazine

Position Description:

The Event Coordinator is responsible for the planning, coordination, and hands-on management of member and hosted events in and around the Clubhouse. This is a full-time position.

Primary Responsibilities & Duties:

Ownership and responsibility for all catering at the Club, including sales and coordination for member golf events, club social events, private meetings and events.

Will serve as the key point of contact for member hosted or member sponsored events at the Club, such as weddings, private business meetings, and other member hosted functions approved by the Club.

Provides tours and facilitates the coordination of events from inquiry to execution, including generating weekly Banquet Event Orders (BEO), floor diagrams, and other information in conjunction with event planning.

Arranges and coordinates the details of the events, from outside rental of equipment, coordinating decorations, entertainment, and Audio-Visual needs.

Assists Food and Beverage Director on day of event from start to finish to assure smooth operation.

Minimum Requirements and Qualifications:

* Candidate should have a minimum 2 years’ experience in event planning.

* Must be a team player, able to work with a kitchen and service staff to ensure excellent event operations.

* Prompt, efficient communications to inquiries and leads, with organized and consistent follow-up to ensure our members’ needs are met.

* Able to learn new concepts and software, such as contact database management systems and Excel spreadsheets

Compensation includes salary plus bonus incentives based upon revenue generated for the Club. Total compensation will be in the $70k to $80k range, depending upon experience and success in achieving the Club’s operational goals.

Benefits in accordance with CECC Employee Handbook include Health Care, Life insurance, Short- and Long-Term disability insurance, 401k, vacation, paid sick leave, meals while working, and golf privileges.

Columbia Edgewater fosters an environment for our employees to achieve a work-life balance. Although we are a busy, year-round Club, our team finds this balance and supports our staff to achieve it. Occasional nights and weekends are required. The clubhouse is closed on Mondays. The typical work week would be Tuesday through Saturday, with varying hours depending upon events scheduled.

Reports to: Food and Beverage Director

Works with: Entire Food and Beverage team, including Food and Beverage Director and Executive Chef.

Application Instructions:

Application deadline: Saturday, March 22, 2024

Please submit your resume and references in a .pdf format directly to this email:
tom.bethel@cecc.com.

Columbia Edgewater Country Club wishes to receive no phone calls.

Job Type: Full-time

Pay: $65,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evenings as needed
• Evening shift
• Holidays
• Weekends as needed

Ability to Relocate:

• Portland, OR 97211: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $78,000