Accounts Payable/Purchasing Director

The Opportunity

The Accounts Payable and Purchasing Director reports to the Controller and manages the daily operations for the College’s purchasing and processing of all accounts payable. The position will establish a positive working relationship with college community and vendors to ensure cooperation and adherence to policies and procedures. The role requires independent work, prioritization, and discretion under VP/CFO and Controller guidance, while emphasizing strong fiscal integrity and confidentiality.

Duties And Responsibilities

• Reviews and processes all purchase orders and requisitions, authorized invoices, payment vouchers and performs all reconciliations while ensuring compliance with proper documentation for audit and internal controls.
• Coordinates budgetary compliance and review with Controller; consults with department directors, division chairs, and other college leaders regarding procurements and purchases. Assists in securing pricing for budget requests etc.
• Develops and maintains policies and procedures to ensure compliance with accounting principles, Board standards and federal, state, SUNY, and county mandates and regulations.
• Prepares and audits weekly payment disbursements, including verification of appropriate approvals and accounting distribution, while collaboratively seeking recommendations for improvement or facilitating change.
• Prepares and issues payments (via ACH/Check) for all operating funds, special grant funds, federal funds and WIO accounts, and seeks ways to streamline and improve daily operations for efficiency. Closes completed or unused POs and releases unused encumbrances.
• Administers and oversees the use of college credit cards, reconciles and audits monthly statements and assigns charges based on department documentation.
• Maintains adequate records and files of requisitions, purchase orders, vendors and outstanding invoices.
• Coordinates and completes all monthly and year end activities and processes the filing of 1099s.
• Acts as advisory to college community to ensure purchasing policies and procedures are adhered to and provides training to community on the use of Banner Finance and promote fiscally responsible practices.
• Maintains distribution records for all fund disbursements.
• Maintains and oversees college wide copier leases, postage meter, including installation, call repairs and management of records and data. Negotiates with vendors and service providers to secure best pricing and discounts. Places necessary orders of supplies and maintains stock.
• Operates checkwriter and prepares audit sheets.
• Reviews monthly bank statements and processes outstanding checks.
• Maintains charge backs for all departments including WIO, Foundation, Association, and Student Activities including all expenditures used in reimbursements to the college.
• Works with Controller in analyzing expenditures vs appropriations for Board Reports, while ensuring the accurate and timely submission of financial reports.
• Works collaboratively with the Administration Office with preparation of documents and reports for all annual audits.
• Serves on assigned college committees.
• Other duties as required to support department and institutional goals and assigned by the VP of Administration and Controller, which may include new projects, evolving responsibilities, or special assignments as necessary.
  
  

Requirements

• Associate’s degree in accounting or related field, bachelor’s preferred.
• 3-5 years of professional experience in accounts payable or general accounting and purchase order processing.
• Accounting knowledge: Basic accounting principles, knowledge of payables, budgeting, and accounting best practices.
• Skills: Strong organizational and time management skills, business acumen, attention to detail, and the ability to work independently and prioritize tasks.
• Software proficiency: Knowledge of Microsoft Office and accounts payable and electronic purchasing software.
• Communication: Excellent verbal and written communication skills with ability to clearly convey direction and delegation of duties.
• Analytical skills: Strong quantitative and analytical abilities.
• Ability to manage sensitive information with discretion and maintain a high level of integrity.
  
  

Salary And Benefits Information

Annual 12-month salary range $60-64K will be commensurate with experience. The College offers a comprehensive benefits package that includes medical and dental insurance, short- and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers. PSLF waivers offered.

Application Information

For full consideration, applicants must submit the following: (1) cover letter; (2) CV or resume; and (3) contact information for three professional references. Submit all as a ONE PDF document to: HR@sunycgcc.edu. Applications are accepted until the position is filled.

Columbia-Greene Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual's race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.

The College makes every reasonable effort to ensure equal access to employment opportunities for individuals with documented disabilities. If you require reasonable accommodations for completing the application process, please contact the Human Resources Department at 518-697-6337.

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