Senior Payroll Specialist

Description

Summary:  Ensures employees receive accurate pay and creates reports to document payroll information. This position would be responsible for managing and processing biweekly payrolls for all entities.

Essential Duties and Responsibilities:

Processes payroll accurately and on time

• Responsible for auditing and importing time records from timekeeping system and resolving errors such as missed punches
• Collects, reviews, and corrects timesheets for salaried non-exempt employees; inputs pay data into Paycom
• Audits scanned labor hours in Webwise and works closely with managers to correct errors; reconciles Lawson M3 and Webwise hours
• Tracks, processes and reviews paychecks
• Tracks payroll issues to reduce hand keying and payroll errors
• Process payroll for the Canadian subsidiary and prepare the annual T-2’s and various other payroll related reports
• Processes wire payment requests for foreign payroll through accounts payable
• Processes W2’s and other yearend reporting
• Maintain secure and confidential payroll system, files, and sensitive information
• Review accuracy of data entered for new hires, terminations, and employee changes
• Analyze and review information to guarantee the right application of local, state, and federal rules and taxes in all states where the Company does business
• Work closely with HR, Finance, IT, or other departments to assist with queries, audits, and ad hoc projects
• Stay current on legislative changes (federal, state, local)

Employee benefit responsibilities

• Audits, adjusts, and processes health insurance bills for changes in employment or status
• Prepares data for 401(k) non-discrimination and top heavy testing
• Completes garnishment and employment verification paperwork on time and according to process
• Work with third party processor to respond to garnishment/child support related inquiries

Account reconciliation and financial analysis

• Prepares monthly journal entries for Columbia Machine, Inc. and Columbia Okura, LLC.
• Reconciles G/L accounts for COBRA, flexible spending, benevolent fund, employee purchases, employee advances, and 401(k)
• Prepares reports such as total wages (for incentive plan calculations), overtime hours and PTO report

Supports internal and external customer

• Understands and documents internal and external customer needs and expectations
• Communicates to appropriate team(s) when an expectation will not be met
• Assist employees with payroll related questions

Contributes to continuous improvement effort

• Documents processes and procedures, eliminates non-value added activities, and participates in cross functional CI teams

Maintains professional and technical knowledge

• Establishes personal networks, participates in professional societies, attends professional workshops and reviews publications

Contributes to team effort

• Willing to attempt new assignments or fill in for others as needed; accomplishes other duties as assigned

Constant (over 75%)

• Independence of Action

(Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures and may set priorities and organizes work within guidelines established by supervisor/manager.)

• Decision Making

(Decisions generally affect own job or specific function area.)

• Problem Solving

(Problems encountered are routine, somewhat repetitive, and generally solved by following clear or established directions and procedures.

Frequent (33%-66%)

None

Occasional (10%-33%)

                        None

Seldom (1%-10%)

                        Supervisory Responsibilities - None

Non-Essential Job Functions

                        None

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, skills and/or abilities:

Knowledge

           Software

• Paycom
• Webwise (Time and Attendance)

• Microsoft Office Suite (Work, Excel, PPt, Outlook)

Skills

• Organizational
• Time management
• Analytical
• Project/Process Management
• Clerical/Secretarial
• Computer/Technical
• Written and Oral Communication
• Equipment Operation

• Computer
• Copies
• Fax
• Phone

Abilities (and/or General Traits)

• Strong work ethic
• Team player
• Customer focused
• Goal oriented

Education and/or Experience:              

• High School diploma or GED required
• *Associate degree or vocational or technical school degree preferred
• 5 years’ experience in online payroll processing and HRIS/Payroll systems required
• Experience processing payroll for a multi-state/multi-entity

* Experience may substitute for some of the above education

Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions):

Constant (over 66%)

Sitting, Hearing, Listening, Talking

Frequent (33%-66%)

Standing, Walking

Occasional (10%-33%)

Lifting up to 10 pounds

Seldom (1-10%)

Carrying up to 5 pounds

Specific vision abilities required for this job include close vision, depth perception, and the ability to adjust focus.

Work Environment (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Office environment: Employees are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.

Qualifications

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, skills and/or abilities:

Knowledge

           Software

• Paycom
• Webwise (Time and Attendance)

• Microsoft Office Suite (Work, Excel, PPt, Outlook)

Skills

• Organizational
• Time management
• Analytical
• Project/Process Management
• Clerical/Secretarial
• Computer/Technical
• Written and Oral Communication
• Equipment Operation

• Computer
• Copies
• Fax
• Phone

Abilities (and/or General Traits)

• Strong work ethic
• Team player
• Customer focused
• Goal oriented

Education and/or Experience:              

• High School diploma or GED required
• *Associate degree or vocational or technical school degree preferred
• 5 years’ experience in online payroll processing and HRIS/Payroll systems required
• Experience processing payroll for a multi-state/multi-entity

* Experience may substitute for some of the above education

Salary : $80,000 - $90,000