Lead Payroll Specialist

Our Mission: Providing behavioral health and recovery services that transform the lives of children, adults, and families in the communities of SW Washington.

Why Work Here?

CRMHS offers AMAZING benefits aside from health and wellness (medical/dental/vision etc.) Work life balance benefits: 12 paid holidays per year, including 3 paid floating holidays, and up to 24 days of PTO days in the first year, that continues to grow from there! Career development: $325 annual allowance for career development and education with an additional 40 hours of paid time off for career development/education! And so many More!

Summary:

Processes payroll and all related processes and reports thereof, as well as training and directing payroll staff on processes and standard operating procedures - reports to Controller, Full-Time.

Essential Job Responsibilities:

• Lead coordination with HR on processes and improvements to procedures regarding areas where PR and HR interconnect
• Train, direct, correct, and coordinate payroll staff on standard operating procedures for payroll processing and reconciliation, train staff and managers on proper payroll procedures and timesheet completion, as needed
• Prepare and process payroll including auditing time sheets and data entry, and transmitting to payroll company
• Prepare information for direct deposit and process manual checks
• Process all manual employee reimbursements for inclusion in payroll
• Record all payroll information into accounting system and file processed requests
• Enter payroll-related data including staff compensation, garnishments, payroll related taxes, and other deductions as needed
• Enter and track retirement contributions and employer match, medical, life, and disability insurance deductions, premium payments, garnishments, and union dues and all other payroll related benefits/deductions currently or in the future
• Working in common with HR and AP, ensure premium invoices reconcile with payroll records and assist in related GL account reconciliations
• Coordinate with external auditors to complete pension, financial and benefits audits
• Prepare and file all payroll related monthly and quarterly reports not performed by payroll company, including L&I and State Unemployment
• Review and obtain approvals for quarterly and year end IRS withholding reports
• Create various payroll reports and spreadsheets, including GL distribution journal entry
• Transmit payments for all payroll related liabilities in compliance with appropriate deadlines
• Prepare for and request W2’s from payroll vendor annually, ensuring that staff receives forms prior to federal deadlines
• Assist Chief HR Officer with compensation-related issues
• Work on a variety of compensation-related projects such as implementation of system wide and negotiated salary increases, retroactive pay adjustments and PTO buy-outs
• Initiate and coordinate updates to system for codes, rates, regulatory changes on an annual and as needed basis
• Employee account and database management for reimbursement and payroll systems
• Research and respond to all calls and emails on a timely basis
• Provide recommendations for improvement of processes and procedure to improve outcomes for organization and employee outcomes

Non-essential Job Functions:

• Support agency mission, goals, and objectives.
• Attend staff and planning meetings as scheduled.
• Maintain communication and cooperative working relationships both within the agency and community at large.
• Other duties as assigned by Chief Financial Officer.

Education, Licensing and Experience:

• 2-4 years of computerized payroll experience;
• Classes in payroll, accounting and other software desired
• AA in Accounting required.

Competencies, Knowledge, Skills and Abilities:

• Knowledge of compensation administration, group insurance benefit and retirement plans methods and procedures;
• Must be able to work independently;
• Ability to interpret union contracts helpful;
• Knowledge of state & federal laws, rules, and regulations;
• Strong computer skills and familiarity especially with HR/payroll and accounting software programs;
• Ability to communicate effectively, both verbally and in writing, with a customer service-related attitude, including working with employees using discretion, and tact, while maintaining strict confidentiality.

Analyze situations and recommend workable solutions. Ability to coordinate a variety of activities and prioritize work to meet deadlines.