What are the responsibilities and job description for the Purchasing Manager position at Columbus and Franklin County Metro Parks?
Works closely with management, administrative staff, vendors, and contractors on construction projects including: procurement methods, planning, prevailing wage, advertisements, bid openings, website updates, proposal evaluations, insurance and bond compliance, contract execution and compliance, administrative paperwork, change orders and closeouts.
Collaborates with the finance department and administration to ensure timely and accurate financial reporting on purchasing activities. Provides training to staff on purchasing.
Oversees participation in cooperative purchasing programs and memberships and utilizes to full potential.
Assist managers in determining the best method to procure annual goods, services, vehicles and equipment.
Responsible for procuring annual operating contracts and soliciting quotes for district-wide annual purchases of goods and services.
Oversees the prevailing wage processes and ensures compliance with state regulations.
Oversees Metro Parks’ property and casualty insurance policies. Works closely with consultants to obtain and renew coverage. Maintains insurance policy for volunteers.
Conducts market research and analysis to ensure Metro Parks is obtaining the best value for good and services.
Maintains Metro Parks' Purchasing Manual and the Purchasing Budget. Assists with the annual budget process for all of Metro Parks.
Supports members of the Finance Department by performing various accounting tasks.
Performs special projects and related duties as required or assigned.
Qualification: Bachelor’s degree in Business, Accounting, Finance, Public Administration or related field or an equivalent combination of education and public sector purchasing experience. Considerable experience in public sector procurement. Extensive knowledge of public sector purchasing, competitive bidding procedures, cooperative purchasing programs and prevailing wage processes desired. Experience in multiple accounting functions, especially general ledger accounting is desired. Knowledge and experience in the purchasing and budgeting software required. Excellent problem identification, problem resolution, time management, customer service, communications and interpersonal skills required.
Attendance: Being present at work is an essential function of the position. This position works out of Metro Parks' Headquarters.
Team-Oriented: Works on a team. Outstanding customer service, communications and interpersonal skills.
Language Skills: Ability to communicate verbally and in writing with coworkers, other professionals, Auditor and Treasurer, Payroll Department, contractors, vendors, the general public and public officials. Ability to set appropriate priorities, and establish effective working relationships within a work unit. Ability to prepare and maintain accurate reports. Ability to effectively communicate the meaning of non-verbal data and relationships and to explain technical information in everyday language which non-technical people can understand. Communication occurs daily.
Mathematical Skills: Ability to deal with non-verbal symbols in formulas, equations or graphs; ability to prepare meaningful, concise, and accurate reports; ability to calculate fractions, decimals, percentages; ability to recognize errors and make corrections.
Technology Skills: Demonstrated experience using computers, web-based programs, purchasing software, Microsoft 365, spreadsheets and basic office equipment. Ability to learn relevant computer programs.
Reasoning Ability: Ability to define problems, collect data, establish facts, draw valid conclusions and develop appropriate recommendations to resolve identified problems; ability to proofread technical materials, recognize errors and make corrections; ability to gather, collate and classify information about data, people, and things. Ability to design and produce concise, and accurate reports that provide management with meaningful data for decision-making. Ability to understand broad organizational objectives and provide sophisticated supporting financial data.
Licenses, Registrations: Possession of a valid Ohio driver license, insurable by Metro Parks' insurance carrier, and ability to conform to the driving standards policy as approved by the Board of Park Commissioners.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, walk/move, talk and hear. The employee is required to use hands and fingers to key data, use computer, file paperwork, etc.
Work Environment: While performing the regular duties of this job, the employee regularly works in an office environment. Employee is required to travel downtown to the Franklin County offices and to travel to parks throughout the District.
Any Additional Information: Ability to maintain effective working relationships with coworkers, other professionals, the general public, and public officials. Knowledge of governmental purchasing and accounting concepts; general accounting theory practices and procedures; managerial financial reporting; personal computer hardware and software; management information systems; county and local government structure and process, and public finances.
The above Description represents the essential and most significant duties of this position. It is not intended to exclude other work duties, assignments and responsibilities not mentioned herein.Columbus and Franklin County Metro Parks has a longstanding commitment to provide a safe, quality-oriented and productive work environment. Alcohol and drug abuse pose a threat to the health and safety of Columbus and Franklin County Metro Parks' employees and to the security of the organization's equipment and facilities. For these reasons, Columbus and Franklin County Metro Parks is committed to maintaining a drug and alcohol-free work environment.
Salary : $60,320 - $93,600
