Administrative Coordinator - Public Works - G118

This position performs administrative and supervisory duties in the support of department activities.

• Assists with interviews, hires, trains, assigns, supervises, evaluates, and disciplines personnel.
• Responds to inquiries from employees, managers, the general public, and elected officials.
• Researches and prepares reports; develops and implements assigned programs.
• Resolves administrative problems related to the efficient operation of the office, such as personnel problems, policy interpretations, and telephone, computer, and equipment malfunction.
• Attends and participates in staff meetings; takes and transcribes notes; completes required forms and paperwork.
• Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data; compiles information into summary reports.
• Composes correspondence; formats and types letters, reports, charts, and other documents.
• Prepares narrative and statistical reports to track and document activities and to provide justification for department actions and requests.
• Maintains department supply inventory; requisitions supplies as needed.
• Directs the collection of federal grant funds and state reimbursements; prepares monthly financial reports; represents office in periodic audit processes.
• Maintains departmental files.
• Coordinates/maintains the Directors Calendar and special meetings; responsible for registering the director for upcoming conferences, book flights and hotel accommodations.
• Answers questions and responds to citizen’s complaints.
• Enters service request in QAlert.
• Back up the HR Coordinator, enters and approves payroll, processes biweekly department payrolls, which consist of mileage, sick and vacation data.
• Performs other related duties as assigned.

• Knowledge of the principles and practices of modern office administration.
• Knowledge of basic mathematical and statistical computations including addition, subtraction, multiplication, division, percentages, and ratios.
• Knowledge of Generally Accepted Accounting Principles.
• Skill in research, statistical analysis, and report preparation.
• Skill in Microsoft Office Suite.
• Ability to work independently and with minimal supervision.
• Skill in analyzing and resolving office administrative situations and problems.
• Skill in problem solving and decision making.
• Skill in the training and supervision of personnel.
• Skill in oral and written communication.

Knowledge and level of competency are commonly associated with the completion of an associate's degree or specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for three (3) years.

The work is typically performed while sitting at a desk or table while intermittently sitting, standing, or stooping. The employee frequently lifts light and occasionally heavy objects. Additionally, the following physical abilities are required:

• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or stockroom.

Salary : $19