Landlord Relations Specialist Job at Columbus Metropolitan Housing Authority in

Job Opening : Landlord Relations Specialist

Title : Landlord Relations Specialist

Salary : Negotiable

Department : Housing Choice Voucher

Location : 880 E. 11th Ave. Columbus, OH 43211

Starting Date : 9 / 18 / 9999

Ending Date : Ongoing

Minimum Requirements :

QUALIFICATIONS : An example of acceptable qualifications for this position :

Bachelor’s degree from an accredited college or university; three (3) or more years of housing related experience and / or training; or any equivalent combination of education, experience, and / or training which provides the required knowledge, skills, and abilities.

ESSENTIAL FUNCTIONS OF THE POSITION :

• Receive and respond to landlord inquiries. Mediate inquiries between landlords and tenants concerning procedures and HUD policy. Partner with third-party administrator to coordinate the completion of change of ownership requests, new vendor registrations, vendor address / phone changes, ACH / EDS registration, management / POA / guardian changes, landlord W-9 verifications, vendor questions / concerns. Review all Public and Indian Housing (“PIH”) Notices from HUD to determine applicability to areas of responsibility and make recommendations to Assistant Vice President regarding compliance with such notices and / or necessary changes to areas of responsibility.
• Work within the Housing Choice Voucher department and with third-party program administrator to monitor and ensure quality, customer service, and performance standards are met. Manage and coordinate the resolution of HAP contract-related problems and disputes, which may include conducting investigations, drafting and / or reviewing resolution documents, and providing supporting documentation for inquiries as requested by legal counsel. Manage departmental and organizational projects. Maintain positive relationships with current landlords and partners, and build trust in working to resolve all inquiries efficiently and effectively.
• Work within the department and with other departments to monitor and ensure quality, customer service, and performance standards are met. Maintain current knowledge of regulatory requirements and implement compliance regulations and standard operating procedures.
• Take the lead in performing specialized duties to assist the team in coordinating inspection requests, placing units on hold, and lifting abatements. Process adjustments for rent increases, self-certifications, and abatements. Perform and review rent reasonableness analyses to determine the maximum contract rent for initial inspections and rent increases. Process HAP Contracts as needed.
• Act as a cultural ambassador for the organization. Implement strategies to ensure that the organizational mission, vision, and values are exemplified within the department. Work with the community to advance partnerships and organizational positioning through the system.
• Attend meetings and serve on committees, as directed; attend training and seminars, as directed.
• Demonstrate regular and predictable attendance.
• Maintain required licensure and / or certification.
• Meet all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

MINIMUM ACCEPTABLE CHARACTERISTICS :

Knowledge of : interviewing; office practices and procedures; agency / department goals and objectives; agency / department policies and procedures; workplace safety practices and procedures; personnel rules and regulations; supervisory principles and practices; computer software; community resources and services; records management; personnel administration; office management; project management; government structure and process; public administration; government grant programs; state, federal, and local laws and / or regulations; employee training and development; local geographical area; business administration; English grammar and spelling; modern principles, practices, and techniques of Public Housing Authority management; the relationship of Public Housing Authority’s to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Authority; pertinent HUD regulations; federal, state, and local laws and regulations pertaining to public housing authorities; modern principles, practices, and techniques of rental property maintenance; Housing Choice Voucher and low-income housing policy and regulations; Housing Choice Voucher eligibility and rent calculation requirements, as required by HUD and Housing Quality Standard (HQS) Inspection Program; apartments & dwellings; construction.

Skill in : computer operation; use of modern office equipment; customer service; organization, planning, and time management.

Ability to : interpret a variety of instructions in written, oral, picture, or schedule form; deal with many variables and determine specific action; apply management principles to solve agency problems; define problems, collect data, establish facts, and draw valid conclusions; exercise independent judgment and discretion; understand, interpret, and apply laws, rules, or regulations to specific situations; select the most qualified applicant according to specifications for referral; read, copy, and record figures accurately; add, subtract, multiply, and divide whole numbers; calculate fractions, decimals, and percentages; copy records precisely without error; complete forms; prepare correspondence; compile and prepare reports; respond to routine inquiries from the public and / or officials; conduct effective interviews; communicate effectively; train or instruct others; understand a variety of written and / or verbal communications; maintain records according to established procedures; handle sensitive inquiries from and contacts with officials and the general public; develop and maintain effective working relationships; resolve complaints; travel to and gain access to the worksite; maintain confidentiality.

POSITIONS DIRECTLY SUPERVISED : N / A

Job Number : LRS-060423

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