Executive Assistant to the President

Job ID: 283676
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information

Office of the President

Job Summary

The Executive Assistant to the President plays a critical role in providing administrative and operational support to the President, ensuring smooth execution of the President's day-to-day activities. This position requires a detail-oriented, resourceful individual capable of managing multiple tasks and interacting with internal and external stakeholders at all levels. The ideal candidate will be an exceptional communicator, with a strong ability to manage confidential information and coordinate complex schedules.

Responsibilities

Key Responsibilities include but are not limited to: Administrative Support: Provides high-level administrative support to the President, including managing calendars, scheduling meetings, and prioritizing requests. Prepares and edits correspondence, reports, and presentations as needed.; Communication Liaison: Serves as the primary point of contact for internal and external stakeholders. Screens and responds to inquiries, provides information, and ensures timely follow-up.; Meeting Coordination: Organizes and coordinates meetings and events, ensuring all logistics are managed, including travel arrangements, agendas, and documentation.; Strategic Support: Assists in the preparation of presentations and reports for the President's involvement in institutional planning, committees, and external engagements as needed.; Project Management: Supports special projects and initiatives led by the President, ensuring deadlines are met and deliverables are completed.; Confidentiality: Handles sensitive and confidential information with the highest level of discretion and integrity.; Office Operations: Provides oversight and ensures efficient day-to-day functioning of the office.

Required Qualifications

Required Qualifications include: Bachelor's degree and a minimum of five (5) years of executive administrative experience, preferably in higher education or a similar complex organizational setting; or an equivalent combination of education and related experience.

Preferred Qualifications

Preferred Qualifications include: Master's degree from an accredited institution.; Previous experience in higher education or a similar field.

Proposed Salary

The proposed annualized salary range for this position is $58,000 - $60,000 and includes full benefits.

An exciting opportunity for a Senior Executive Assistant exists within this position, with a salary commensurate to the candidate's education and related experience that exceeds the minimum qualifications.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities include: The successful candidate must possess exceptional organizational and time-management skills; strong verbal and written communication skills; a demonstrated ability to handle multiple priorities in a fast-paced environment; strong technical skills and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of college/university operations and academic structures is a plus.; The selected candidate must be highly organized, professional, proactive, and able to work independently and as a team.; The incumbent must also possess excellent interpersonal skills, with the ability to interact effectively with diverse groups of people.

Contact Information

If you have any questions, please contact Nancy Marino, Hiring Manager, via email at marino_nancy@columbusstate.edu

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

*Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Position of Trust Credit

Special Applicant Instructions

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=283676&PostingSeq=1

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