Business Operations Coordinator

Business Operations Coordinator

Location: Auburn, California | Employment Type: Full-Time | Work Environment: On-Site

About Us

Colusa Indian Energy (CIE) is a 100% Tribally owned Energy EPC (Engineering, Procurement, and Construction) company with a mission to support energy sovereignty and sustainable infrastructure for Tribal communities and beyond. We provide full-scope energy solutions - from design and procurement to construction - while helping Tribes take control of their energy future. As a fast-growing organization with a collaborative, fast-paced startup culture, we believe in ownership, adaptability, and supporting one another as we build the future of energy - together.

Position Overview

We are seeking a proactive, adaptable, and highly organized Business Operations Coordinator to join our Auburn office. This full-time, in-office role is central to keeping our day-to-day operations running smoothly across several departments. If you're resourceful, responsive, positive, and thrive in a fast-changing environment, this is a great opportunity to make a real impact.

What You'll Do

· Provide day-to-day administrative support to multiple teams and managers

· Schedule meetings, manage calendars, and coordinate appointments

· Help plan team events, organize conference participation, and book travel

· Monitor company inboxes, mail, and phone lines, respond professionally, and route messages or requests to the appropriate team or person

· Submit and track team invoices, receipts, and expenses

· Assist with vendor invoicing, track payment status, and retrieve documents as requested by the accounting team

· Procure equipment for offices and team members, and oversee company accounts including mobile phone plans and Amazon purchasing

· Work closely with our IT partner to resolve technical issues, coordinate computer repairs or reassignments, and track related communications and support requests

· Help maintain organized cloud-based storage (SharePoint, Dropbox, Filecamp)

· Create, format, and manage internal documents like SOPs and team guides

· Track deliveries, manage shipping, and handle vendor relationships and communication

· Oversee light office housekeeping to maintain a clean and efficient workspace

· Coordinate with marketing on clothing/collateral orders and outbound shipments

· Assist field operations with booking travel, submitting expenses, and logistical coordination

What You Bring

· A self-starter mindset—you notice what needs to be done and take initiative

· Strong proficiency with Microsoft 365 (Outlook, Teams, Excel, SharePoint, etc.)

· Ability to communicate clearly and professionally across multiple channels

· Confidence working across departments and balancing multiple priorities

· A helpful, team-first attitude and comfortable wearing many hats in a fast-paced environment

Qualifications

· Bachelor’s degree in Business Administration, Operations Management, or direct experience in leu of degree.

· 3-5 years of experience in business operations, project management, operations coordinator or a similar role.

· Proven track record of managing and improving operational processes within an organization.

· Experience with tools such as Microsoft 365 (Excel, Word, Outlook, PowerPoint, SharePoint), project management software (Asana, Lucidchart, etc.), and CRM platforms (Zoho, Salesforce).

· Prior experience working in a cross-functional environment, collaborating with different teams and departments in-person and remotely.

Benefits & Perks

Medical, Dental & Vision Insurance

Life Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Growth opportunities within a mission-driven, Tribal-owned company

Ready to Join Us?

Send your resume and a short cover letter to Careers@colusaindianenergy.com. Please write the position title in the subject line. We look forward to meeting you!

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Auburn, CA 95602 (Required)

Ability to Relocate:

• Auburn, CA 95602: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $75,000