Administrative Assistant Santa Cruz CA

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Parental leave

Looking for individuals to join our home care family.
At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live their best lives possible. We offer competitive pay with a 401k option and flexible hours.

*independently owned and operated.

POSITION SUMMARY
Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.This is a non-exempt position.

REPORTS TO: Administrator

QUALIFICATIONS

• Fluent in speaking, reading, and writing both English and Spanish.
• High school graduate; college degree preferred.
• Minimum of (1) years experience in a business setting, home care preferable but not required.
• Knowledge of medical terminology preferred but not required.
• Demonstrated strong verbal, written and interpersonal communication skills.
• Demonstrated ability to type at least 50 words per minute and familiarity with basic computer programs.

ESSENTIAL FUNCTIONS/AREAS OF ACCOUNTABILITY

1. Provides clerical support to Agency management and supervisory personnel.
   1. Prepares correspondence, reports, documents, and medical Plans of Care.
   2. Schedules appointments for management staff when needed
   3. Reviews and updates time sheets for payroll
   4. Prepares statistical reports for payroll as needed.
2. Maintains inventory of office supplies and medical supplies.
   1. Establishes Agency standards and appropriate reorder points.
   2. Monitors supply needs and assures availability of supplies needed.
3. Assists with the billing process.
   1. Assists with data entry of schedules for billing and payroll as needed.
   2. Maintains current admission logs.
4. Assists with hiring process for direct care staff.
   1. Communicates with perspective employees and sets up initial interviews for admin.
5. Performs job in compliance with Agency policies and procedures as well as community and professional standards.
   1. Accepts responsibility in accordance with the role of the Administrative Assistant.
   2. Attends meetings and educational programs as required.
   3. Participates in the Agency quality improvement activities.
   4. Maintains confidentiality in all aspects of the job.
6. Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.
   1. Attends clinical staff meetings as needed to communicate information needs as they relate to case openings and other timely written reports.
   2. Contacts clients, referral sources, families, and other disciplines as directed to assure care coordination.
   3. Assists with filing of documentation in the record. Reports missing or incomplete charting.
   4. Participates and communicates with other departments to assure that tasks are accomplished.
   5. Performs additional duties and responsibilities as deemed necessary.