Secretary

Job Summary
We are seeking a detail-oriented and organized Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing schedules, and facilitating communication within the organization. This position requires strong time management skills and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Perform data entry tasks accurately and efficiently to maintain up-to-date records.
• Manage front desk operations, including greeting visitors and answering phone calls.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Organize and maintain office files, both physical and electronic, ensuring easy access to information.
• Assist with scheduling appointments and managing calendars for team members.
• Utilize QuickBooks for basic financial record-keeping and invoicing tasks as needed.
• Support personal assistant duties, including travel arrangements and meeting preparations.
• Collaborate with other staff members to ensure effective communication across departments.

Experience

• Proven experience in an office environment, preferably in a secretarial or administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in computer applications, including Microsoft Office Suite and QuickBooks.
• Excellent time management skills to handle multiple responsibilities simultaneously.
• Prior experience in customer service or front desk operations is highly desirable.
• Familiarity with data entry processes and maintaining accurate records is essential.

We encourage candidates who are proactive, adaptable, and eager to contribute positively to our team to apply for this exciting opportunity.

Job Type: Full-time

Pay: $15.62 - $16.24 per hour

Schedule:

• 8 hour shift
• Rotating weekends

Work Location: In person

Salary : $16 - $16