Executive Assistant to the CEO

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

About Command Direct


For over three decades, Command Direct has supported the printing, mailing, and digital communication needs of clients nationwide. With deep roots in printing and mailing, combined with a forward-thinking team that continually develops cutting-edge communication technologies, Command Direct offers an innovative and dynamic work environment.

At Command Direct, youll play a pivotal role in driving client success and leading impactful projects. Youll collaborate with talented professionals in a fast-paced, dynamic environment where innovation and tradition combine to deliver exceptional results.

About the Role:


We are seeking a highly organized and adaptable Executive Assistant to serve as the right-hand person to our CEO. This role is ideal for someone proactive, detail-oriented, and eager to work in a fast-paced, evolving business environment. You will play a critical role in managing the CEOs day-to-day operations, ensuring seamless communication, efficiency, and business growth.

Key Responsibilities:


Calendar & Time Management

• Fully manage the CEOs schedule, meetings, and priorities.
• Optimize time-blocking to align with business objectives.
• Coordinate client meetings and internal engagements.

Email, Communication & CRM Management

• Manage and prioritize the CEOs inbox, responding as appropriate.
• Draft business communications (emails, memos, LinkedIn updates).
• Maintain Pipedrive (CRM) to track client interactions and follow-ups.
• Assist with internal and external communications and support marketing initiatives.

Business Development & Marketing Support

• Collaborate with Sales & Marketing to support growth initiatives.
• Assist in lead generation, event planning, and tradeshow coordination.
• Manage vendor relationships and ensure business development follow-ups.

Meeting & Project Management

• Attend meetings on behalf of the CEO, take detailed notes, and track follow-ups.
• Ensure action items from meetings are executed effectively.
• Assist in preparing presentations, reports, and strategic documents.

Process Improvement & Standardization

• Document and refine best practices for meeting management and reporting.
• Establish standardized workflows to enhance efficiency across teams.

Accountability & Task Management

• Implement and maintain a task tracking system (Microsoft To-Do, Planner).
• Keep the CEO accountable for deadlines, follow-ups, and key initiatives.

What Were Looking For:

• Ideally based in Long Island, NY, but exceptional remote candidates will be considered.
• Proven experience providing executive-level administrative support.
• Strong interpersonal and written/verbal communication skills.
• Highly organized and detail-oriented with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• A proactive, professional attitude with reliability and discretion.
• Familiarity with CRM systems (Pipedrive preferred) and a willingness to learn new technologies.
• Experience working in a fast-paced business environment.

Why This Role?


This is a unique opportunity to work closely with a visionary CEO and gain hands-on experience in executive-level operations, business development, and marketing. If you are looking for a role where your efforts are valued, your ideas are heard, and your career can flourish, wed love to hear from you!

How to Apply:


If youre an experienced Executive Assistant who thrives in a dynamic and fast-paced environment, we want to hear from you! Apply today and take the next step in your career.

This is a remote position.