Licensing Coordinator

Join our dynamic team as a Licensing Coordinator, where you'll play a pivotal role in managing the intricate administrative functions involved in liquor, marijuana, and business licensing. This exciting position offers the chance to engage in a variety of tasks, from processing passport applications to handling a range of clerical and administrative duties. If you have a keen eye for detail, thrive in a fast-paced environment, and are committed to ensuring compliance and efficiency, we want to hear from you! Be part of an organization that values your skills and encourages professional growth in a rewarding work atmosphere.

Essential Duties & Responsibilities

• Serves as Secretary to the Liquor and Marijuana Licensing Authorities

• Prepares, reviews and make recommendations on agendas and related document packets for the liquor and marijuana authorities

• Takes and transcribes minutes and prepares complaints and findings for authorities

• Prepares legal notices and a variety of correspondence and reports

• Perform complex administrative functions with liquor and marijuana licensing authorities

• Assists liquor and marijuana applicants in all aspects of the licensing process;

• Review, analyze and evaluate highly complex applications for compliance with state statutes, municipal code, and state and local regulations

• Research and interprets statutes, codes, regulations, charter and other documents governing liquor and marijuana licensing to resolve identified issues

• Provide and maintain accurate and up-to-date information on the marijuana and liquor licensing web pages

• Monitor legislation and rule-making relative to liquor and marijuana licensing; analyze impact of pending legislation and provide written analysis to entities lobbying on behalf of municipalities (Colorado Municipal League, Colorado Municipal Clerk's Association); review adopted legislation/rules and make necessary revisions to departmental manuals, documents, processes, etc. to ensure compliance with state law, and, if necessary, drafts ordinances amending municipal code.

• Participate in staff teams dealing with liquor and marijuana issues.

• Participate in professional organizations and external committees as appropriate.

• Receives and reviews new business license applications

• Updates and maintains files and databases for all licensing documents and records

• Prepare and distribute reports on all licensing activity as requested or needed

• Receives, posts, and reconciles payments for all license types

• Provide business license applicants with timely and accurate status reports regarding license applications

• Evaluate procedures and processes of all licensing activity to maximize efficiency

• Assists with main reception duties

• Processes passport applications

• Assist in completing unexpected and/or urgent projects requested by division staff or management

• Establishes priorities and meets deadlines

• All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.

Performs other duties as assigned

Minimum Qualifications

High school diploma or GED and at least four years of progressive clerical experience with municipal government and licensing experience preferred. Advanced written communication and business writing skills are required. Must be proficient using Microsoft Office applications including Word, Excel and PowerPoint. An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Notary Public for the State of Colorado or the ability to obtain one within six months of employment.

Knowledge, Skills, and Abilities

• Advanced knowledge of English usage, spelling, grammar and punctuation

• Solid knowledge of principles of business letter writing and basic report preparation

• Knowledge of legal publication requirements

• Knowledge municipal government functions and role of City Council and the City Clerk's office

• Knowledge of office procedure, filing methods, office computer technology, and data entry

• Skill in communicating with a variety of individuals and groups over the phone and in person in an effective and concise manner

• Skill to type at a speed necessary for successful job performance

• Ability to read, understand and complete written requests and work assignments in accordance with schedules and deadlines

• Ability to learn and apply new skills that promote excellent performance

• Ability to adapt to changing priorities and deadlines

• Ability to establish and maintain effective working relationships with City Council members, other employees, and the public

• Ability to remain calm while working in a fast-paced office with constant interruptions

• Ability to work successfully in a team-oriented environment

Equipment Used, Work Environment and Physical Activities

• Driving: May need, or have ability, to drive a city or personal vehicle in the normal course of business

• Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone. Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, imaging software

• Other Equipment: None

• Physical Activities: Sits for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying

• Lifting: Ability to lift, carry, and exert up to 25 pounds

• Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires

• Exposure to Environmental Conditions: Position generally works in an office setting with overhead lighting and long periods of screen time

• Schedule: Position generally scheduled Monday - Friday. May require attendance at evening meetings, council sessions or after-hour events

• Additional Working Conditions: None

NOTE: This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position.

We care about our employees and offer a generous benefits package:Health & wellness benefits, 6% retirement contribution match and 3% 457 Deferred Compensation match, general leave, work/life balance, and more.

We are an equal-opportunity employer and welcome applicants from all backgrounds and experiences. We believe that a diverse and inclusive workforce is essential to our success, and we are committed to creating a supportive and welcoming work environment for all of our employees. If you are looking for an exciting opportunity to make a difference in your community, we encourage you to apply for this position today. Be A Part Of It and contribute to the vibrant growth and development of Commerce City as we strive to provide exceptional services and foster a thriving community.

Process Overview:

Apply Today: We ask that you complete and submit an online application AND INCLUDE A RESUME and COVER LETTER, which will be used to screen for minimum qualifications (MQs) and determine starting pay in accordance with the provision of the Colorado Equal Pay for Equal Work Act.

Qualification Review: HR will screen applications for minimum qualifications after the posting closes.

Application Review: Applications for candidates that meet minimum qualifications will be forwarded to the hiring manager, who will review and evaluate application materials.

Interview(s):We aim to schedule interviews with candidates who meet the minimum qualifications and pass the application review.

Tentative Recruitment Timeline:

Deadline to Apply: Friday, March 21st, 2025

Zoom Interviews: Week of March 24th, 2025

Panel Interviews: Week of March 31st, 2025