What are the responsibilities and job description for the Administrative Assistant position at Commercial Clearwater Company, Inc.?
We are a leading Commercial Pool company that has been in business for 35 years and are looking to hire an administrative assistant to help with day-to-day duties in the office. This position is for full time, YEAR-ROUND, work. This is NOT a seasonal position. We are looking for an organized, detail-oriented, and reliable Administrative Assistant to join our growing team. The ideal candidate will play a critical role in providing administrative support and ensuring smooth day-to-day operations in our office. This position requires a proactive individual who thrives in a fast-paced environment and has a strong understanding of office systems and processes.
Responsibilities:
- Answer phone calls, emails, and other inquiries related to service requests, billing, orders and scheduling.
- Assist in scheduling and coordinating technicians.
- Maintain and update company records, databases, and files.
- Help process client invoices.
- Help manage inventory of pool supplies and ensure timely ordering of necessary materials.
- Assist with preparing contracts and agreements for commercial pool services.
- Ensure smooth communication between the staff and clients
- Perform other general administrative tasks as needed.
Requirements:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Proven experience as an administrative assistant or in a similar role.
- Strong knowledge of office software such as Microsoft Office Suite and Google Suite (Word, Excel, etc).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in managing records and data.
- Ability to work independently and as part of a team.
- Experience in the pool industry or related field is a plus, but not required.
Preferred Skills:
- Experience with accounting software (QuickBooks or similar).
- Knowledge of pool maintenance or commercial pool operations.
- Customer service experience.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $25