Administrative Assistant / Executive Assistant

Job Description

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.

• Act as the point of contact among executives, team members, and other external partners
• Fully understand the roles and responsibilities of each Executive team member
• Answer phone inquiries, direct calls and provide basic property information
• Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
• Perform clerical duties such as; maintaining files, organizing documents, maintaining contacts etc.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
• Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
• Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
• Schedule and manage the General Manager / Regional Vice President’s calendar
• Complete expense reports
• Exercise discretion and confidentiality with sensitive company information
• Prepare daily VIP report and prepare VIP amenities

Qualifications

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest : @AubergeResorts and #AlwaysAuberge.

4100 Red River Holdings LLC is an Equal Opportunity Employer, M / F / D / V. 4100 Red River Holdings LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, 4100 Red River Holdings LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.