Grants Accountant

Job Description

Job Description

ABOUT THE OPPORTUNITY

The Grants Accountant is a key member of the Finance team and reports to the Contracts

Manager. The primary responsibilities include all aspects of contract accounting, budget

development, budget modifications, internal reporting (including monthly / quarterly variance

reporting), monthly billing and reconciliations. The Grants Accountant ensures compliance with

funding source guidelines, timely receipt of revenue, and accurate submission of financial

reports.

She / he is expected to use and apply accounting skills at full proficiency level to analyze and

resolve accounting transactions, and initiate appropriate corrections. The Grants Accountant

interacts with programmatic staff to assist with contract budget management and resolve

discrepancies and disputes. She / he serves as liaison with government Contracts.

Responsibilities :

Manages a portfolio of federal, state, city and private grants and contracts for billing and reporting to

various funders

Monitors grant and contract expenses to ensure they are within approved budgets, posted to

appropriate accounts and incurred within regulatory guidelines

Prepares, verifies, and processes funder claims for reimbursement to the organization

Communicates regularly with funding sources, program staff, and development team on all aspects

of budgets, claims, and governing rules of funder

Prepares expense allocations and import into MIP accounting software

Prepares timely correcting entries as needed

Trains staff on proper coding of expenditures and ensure expenditures are coded consistently

Maintains and updates monthly staff salary allocation in a Master Spreadsheet, including working

with payroll manager to maintain payroll distribution codes within the payroll systems.

Prepares, reconciles and submits monthly / quarterly vouchers and drawdowns; records receivable in

MIP Accounting Software

Reviews and reconcile accounts receivables to ensure timely payments.

Performs monthly reconciliations of assigned contracts

Ensure compliance with contract requirements

Conducts monthly / quarterly review with sponsored program staff and budget team, documenting

variance and corrective action plans

Maintains complete and accurate grant files

Prepares program budgets / modifications in a timely manner with program management

Preparations of materials for agency-wide and / or program audits

Systematically and timely updates and maintains the Master Grant file spreadsheet

Regularly communicates contract requirements and updates to program staff

Other duties as assigned by the supervisor

Qualifications :

BS degree strongly preferred from accredited educational institution in Accounting, Finance or

related area

3 years of relevant experience in contracts management group of government-funded non-profit

Experience managing federal, state and city contracts

Proficiency in MS Office, particularly advanced Excel skills

Excellent analytical and problem-solving skills, with great attention to details

Proven ability to exercise sound, independent judgement and discretion

Experience with accounting and reporting software

Ability to adjust work schedule, as needed, to accommodate periodic deadlines

Effective verbal, listening and written communication skills

Effective organizational, stress and time management skills

Demonstrates a sense of urgency and ability to meet deadlines

Ability to work independently or as a team member

Ability to work with a diverse group of people

Pro-active work ethic and ability to perform with minimal supervision

COMPENSATION & BENEFITS : Salary range for this role is $70,000 - $80,000 commensurate with

experience. Commonpoint provides a suite of competitive benefits including health insurance (including

dental & vision), FSA, a 403(b) Plan and Pension Plan, Life Insurance, and a generous and flexible PTO

system.

LOCATION & EXPECTATIONS : This position is hybrid, after completing a probationary period,

with a minimum of 3 days per week in the office. The position reports to offices located in Forest Hills,

NY. Presence at other locations within the five boroughs may be required, in addition to

evening / weekend hours as needed.

Salary : $70,000 - $80,000