What are the responsibilities and job description for the Administrative Specialist (Part-Time) position at Commonwealth of Kentucky?
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9/14/2024 (8:00 PM EDT)
24-05495
Administrative Specialist (Part-Time)
Pay Grade
12
Salary
$20.48 Hourly
Employment Type
EXECUTIVE BRANCH | PART TIME (LESS THAN 100HR/MONTH) | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
703 Jamestown Street
Columbia, KY 42728 USA
Columbia, KY 42728 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
DCBS is seeking a Part-Time Administrative Specialist (works less than 100 hours per month) to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work assignments well.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities include but are not limited to:
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
DCBS is seeking a Part-Time Administrative Specialist (works less than 100 hours per month) to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work assignments well.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities include but are not limited to:
- Provides professional administrative support to teams that serve the office and other agencies in the office.
- Provides Cabinet regulations and policies applicable to staff.
- Communicates routine information and decisions from Cabinet to community partners. Screens types of support/assistance needed by public and directs them to the appropriate areas.
- Provides both written and oral communication to convey procedures, identify inconsistencies and ensure accuracy of reports and invoices including tracking of performance evaluations, management reports, staff meeting notes, and other correspondence.
- Serves as timekeeper for multiple teams. Completes time entry reports and assists staff in reviewing timesheets for errors and tracks corrections. Assist new timekeepers in training on timekeeping rules and procedures. Guides staff of KHRIS accounting templates/codes and leave balances.
- Procard holder for the office. Processes supply requisition orders. Ensures accurate documentation of the procard ledger and orders all office supplies. Systematically checks funds and avoid overspending budgetary needs. Monitors system to ensure review and payment is made.
- Maintains meeting minutes, reserves conference lines, conference rooms, and maintains filing for various reports.
- Serves as Random Moment Time Studies Coordinator for team. Coordinates and submits timely reports, ensuring policy and regulations are met.
- Other duties as assigned.
- Strong verbal and written communication skills.
- Good time management and organizational skills.
- The ability to work well under pressure.
- A willingness to work as part of a team.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Lori Pickett at lori.pickett@ky.gov.
An Equal Opportunity Employer M/F/D
Salary : $20
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