What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website at:https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. This position provides general administrative support to the office supervisor and workers. The ideal candidate for this position is self motivated, organized, and able to multi-task and prioritize work assignments well. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, fast paced environment, where you assist with providing support to both citizens and office staff. You will play a vital role in the success of the office.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities Include But Are Not Limited To
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website at:https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. This position provides general administrative support to the office supervisor and workers. The ideal candidate for this position is self motivated, organized, and able to multi-task and prioritize work assignments well. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens. Come work in a rewarding, fast paced environment, where you assist with providing support to both citizens and office staff. You will play a vital role in the success of the office.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities Include But Are Not Limited To
- Maintain files, logs, manuals or other documents.
- Data Entry.
- Filing, Draft or prepares correspondence, detailed forms, reports or other materials.
- Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail.
- Prepare and input office payroll, time and attendance and related documents.
- Prepares daily, monthly or annual records or reports.
- Operates personal computers, office machines or other office equipment.
- Orders office supplies and maintains inventory of equipment, furniture or other items.
- Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels.
- Strong verbal and written communication skills.
- Good time management and organizational skills.
- The ability to work well under pressure.
- A willingness to work as part of a team.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Salary : $34,673
