What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
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4/17/2025 (8:00 PM EDT)
25-02118
Administrative Specialist
Pay Grade
12
Salary
$34,673.04 - $52,010.40 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
311 Moorefield Road
Carlisle, KY 41042 USA
Carlisle, KY 41042 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
DCBS offers an opportunity to assist individuals and families applying for public benefits in the commonwealth. We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities include but are not limited to:
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/
DCBS offers an opportunity to assist individuals and families applying for public benefits in the commonwealth. We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
Responsibilities include but are not limited to:
- Receives, organizes, edits, corrects, or enter various data via keyboarding.
- Maintains files, logs, manuals, or other documents.
- Prepares documents for filing, storage, data entry or other processing.
- Drafts or prepares correspondence, detail forms, reports, or other materials.
- Answers inquiries and provides detailed information on office inquiries in person, by telephone or by electronic mail.
- Checks, maintains, or prepares records such as financial documents, office payroll, time and attendance, travel vouchers or related documents.
- Prepares daily, monthly, or annual records or reports.
- Operates personal computers, office machines or other office equipment.
- Orders office supplies and/or maintains inventory of equipment, furniture, or other items.
- Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels.
- Schedules appointments or meeting for managers or supervisor.
- Applies an agency’s methods, procedures, rules, or regulation to accomplish agency goals or objective.
- Integrity and professionalism.
- Familiarity with office organization and optimization techniques.
- High degree of multi-tasking and time management capability.
- Excellent written and verbal communication skills.
- Exceptional customer service skills.
- Detail oriented.
- Quick learner.
- A willingness to work as part of a team.
CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E- Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Beth Owens at beth.owens@ky.gov or 859-360-9568.
An Equal Opportunity Employer M/F/D
Salary : $34,673 - $52,010
