What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
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1 / 27 / 2025 (7 : 00 PM EST)
25-00303
Administrative Specialist
Pay Grade12
Salary
34,673.04 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR / WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
333 Gardner Lane, PO Box 627
Morgantown, KY 42261 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website at :
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerablepopulation. This position provides general administrative support to the office supervisor and workers. Theideal candidate for this position is self-motivated, organized, and able to multi-task and prioritize workassignments well. The employee is expected to perform at the highest quality to ensure services to thevulnerable citizens. Come work in a rewarding, past paced environment, where you assist with providing supportto both citizens and office staff. You will play a vital role in the success of the office.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance,flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to :
- Maintains files, logs, manuals or other documents.
- Data Entry.
- Filing.
- Drafts or prepares correspondence, detailed forms, reports or other materials.
- Answers inquiries and provides detailed information on office inquiries in person, by telephone or byelectronic mail.
- Runs weekly payroll reports.
- Prepares daily, monthly or annual records or reports.
- Operates personal computers, office machines or other office equipment.
- Orders office supplies and maintains inventory of equipment, furniture or other items.
- Distributes incoming mail or other incoming material to office staff, prepares outgoing mail, or parcels.
Skills and Expectations include, but are not limited to :
If you are interested in a challenging, yet rewarding opportunity, we would love to review your applicationfor an Administrative Specialist with DCBS.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1 : 009 or KRS 194A.062and 900 KAR 1 : 050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
Minimum Requirements
EDUCATION : Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS : One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE : Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION : Additional administrative, business, research, and / or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.) : NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Susan Evans at SusanB.Evans@ky.gov or 270-726-3516.
An Equal Opportunity Employer M / F / D
Salary : $34,673
