What are the responsibilities and job description for the Administrative Officer 2 (Local Government) - Allegheny County Area Agency of Aging position at Commonwealth of Pennsylvania?
Do you enjoy a fast-paced work environment and possess strong organizational and critical thinking skills? Allegheny County Department of Human Services (DHS) is seeking a hard-working, forward-thinking candidate to join the team as an Administrative Officer 2 and assist with managing the day-to-day operations at the Area Agency on Aging (AAA). If you want to be part of an agency that strives to assist our senior residents with living safe, healthy, and when possible, independent lives, we invite you to apply with us today!
As an Administrative Officer 2, you will be responsible for the project management and administrative functions of the Special Services and Strategic Initiatives Bureau. Primary areas of focus include oversight of the intern program, serving as the lead coordinator for AAA training, and conducting billing and data analysis for the Care Transitions Program.
You will direct the agency's seasonal intern program to include providing supervision and participating in recruitment, retention, and coordination efforts with the DHS intern coordinator as well as university coordinators. In regards to the Care Transitions Program, you will serve as the administrative lead for billing and federal reporting as required for the Community Care Transitions Program (CCTP) and will direct and coordinate purchasing, accounting, records management, and budgeting for the program. Training duties consist of creating a database of trainers and trainings, serving as the Learning Management System (LMS) expert, providing analysis and evaluation of the trainings offered, researching topics of training needs for leadership, creating operational policies and procedures, and working with the Administrative Officer 3 to develop and implement training at the AAA.
Within this role, it is essential to exercise comprehensive independent judgment with minimal supervision except for special assignments, projects, or instructions and to obtain approval of the implementation of any recommendations that are not routine.
As an Administrative Officer 2, you will be responsible for the project management and administrative functions of the Special Services and Strategic Initiatives Bureau. Primary areas of focus include oversight of the intern program, serving as the lead coordinator for AAA training, and conducting billing and data analysis for the Care Transitions Program.
You will direct the agency's seasonal intern program to include providing supervision and participating in recruitment, retention, and coordination efforts with the DHS intern coordinator as well as university coordinators. In regards to the Care Transitions Program, you will serve as the administrative lead for billing and federal reporting as required for the Community Care Transitions Program (CCTP) and will direct and coordinate purchasing, accounting, records management, and budgeting for the program. Training duties consist of creating a database of trainers and trainings, serving as the Learning Management System (LMS) expert, providing analysis and evaluation of the trainings offered, researching topics of training needs for leadership, creating operational policies and procedures, and working with the Administrative Officer 3 to develop and implement training at the AAA.
Within this role, it is essential to exercise comprehensive independent judgment with minimal supervision except for special assignments, projects, or instructions and to obtain approval of the implementation of any recommendations that are not routine.
Work Schedule and Additional Information:
- Full-time employment, 40 hours/week.
- Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as an Administrative Officer 1; or
- Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting or procurement; and a bachelor's degree; or
- Any equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
- Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Salary : $54,181 - $59,599
