What are the responsibilities and job description for the Records Specialist position at Commonwealth of VA Careers?
Title: Records Specialist
State Role Title: Administrative & Office Specialist III
Hiring Range: Minimum $43,848 commensurate with experience
Pay Band: 3
Agency: Dept of Health Professions
Location: Dept of Health Professions
Agency Website: www.dhp.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Health Profession's (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.
The Records Specialist will provide consistency and continuity of records management across the Agency, working with the Agency Records Officer, ensuring improved efficiency and accuracy of the Agency’s records management processes, support scanning unit projects, and assist with reception coverage, as needed.
Minimum Qualifications
• Ability to perform administrative activities and coordinate record retention processes.
• Considerable knowledge of administrative and office procedures/practices, including ability to promptly identify and resolve issues.
• Demonstrated high degree of expertise in utilizing Adobe Acrobat & PDF editing.
• Demonstrated expertise in utilizing MS Office Suite.
• Demonstrated ability to accurately key and tabulate data.
• Demonstrated ability to maintain confidential information.
• Demonstrated knowledge of laws and regulations regarding public records management.
• Demonstrated ability to work independently in a fast-paced environment.
• Ability to use electronic scanning procedures equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to work effectively with agency management and other internal and external stakeholders.
• Ability to work independently and participate in a collaborative team environment.
• Ability to work on multiple tasks and meet deadlines.
Additional Considerations
• Knowledge of Library of Virginia (LVA) Records Management (RM) procedures and processes
• Experience working in a regulatory environment
• Knowledge of Infolynx and Reelrecords applications, and experience using LVA record management forms.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.
· As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
· As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
· As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
A criminal background is required for this position.
Contact Information
Name: Human Resources
Phone: 000-000-0000
Email: recruitment@dhp.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $43,848
