What are the responsibilities and job description for the Management Technician CAHESS Dean's Office position at Commonwealth University of Pennsylvania?
Please see Special Instructions for more details.
- For full consideration, applications must be received by March 5, 2025.
- Finalists for this position must communicate well and successfully complete an interview process.
- Completing this search is contingent upon available funding.
Posting Details
Posting Details
Posting Number
S251
Classification Title
Management Technician
Working Title
Management Technician CAHESS Dean's Office
Department
Dean's Office - College of Arts, Humanities, Education and Social Sciences
Home Campus
Bloomsburg
City
Bloomsburg
State
Pennsylvania
Zip Code
17815
Bargaining Unit
AFSCME - Agreement
Work Location
Home Campus
Position Type
Staff
Temporary/ Permanent
Permanent
Full-time/ Part-time
Full-Time
If Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)
Benefits
The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:
- Medical and prescription drug benefits.
- Generous retirement plans, two options:
- Alternative Retirement Plan (ARP)
- State Employees’ Retirement System (SERS)
- Tuition benefits for employees and dependents.
- Paid time off.
- Employer-paid dental and vision benefits.
- Employer-paid life insurance.
- Voluntary insurances and additional retirement programs.
*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.
To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.
Start Time
8:00 AM
End Time
4:30 PM
Hours Per Week
37.5 hours per week
Days Worked (Check all that apply)
Mon, Tues, Wed, Thurs, Fri
Salary
$44,890.00/Annual in accordance with the AFSCME CBA
Anticipated Start Date
ASAP
Anticipated End Date
N/A
Position Summary Information
Position Purpose
The Management Technician position serves to provide clerical and decision-making support for the CAHESS Dean’s Office at Bloomsburg Campus. This position assures that CAHESS meets academic affairs of all college programs including numerous national accreditations to ensure the college meets institutional, national, and state requirements for education preparation and human studies programs. The staff member in this position provides clerical and technical oversight to ensure that appropriate student data are collected, reported, and analyzed through quality assurance systems to meet various national, state, and PDE reporting demands and enable timely access and evaluation by college administrators, faculty, and program PK12 district and community partners (e.g., advisory groups). The position writes and generates required reports and uses a high level data analytics skill set. The position will serve the CAHESS in the Dean’s Office, BL campus.
Description of Duties
- Represent the CAHESS Dean’s Office at Bloomsburg campus as a lead clerical staff member to implement the College’s mission and vision.
- Works closely on a daily basis with the Administrative Assistant to the Dean on behalf of systematic daily operations and strategic workflow.
- This position will submit a college-wide monthly budget report to the Administrative Assistant, flag irregular charges, report budgets for departments, and make advisory recommendations for budget operations, compliance, and transfer of funds.
- Serves as lead staff for the CAHESS Administrative Assistant to the Dean to produce, analyze, and confirm the accuracy of university-required data reports, assign tasks for accreditation and similar accountability measures, and contribute key decision-making.
- Serves as receptionist for the Dean’s office area at the Bloomsburg campus.
- Provide guidance and information to students who contact CAHESS’s Office of the Dean.
- Schedules appointments and helps manage the Associate Dean’s calendar, processes mail, answers and screens telephone calls, responds to emails, and takes or relays messages. In these tasks, makes determinations, uses decision-making, and validates information to make decisions and to pass higher-level decision-making to the Dean’s Administrative Assistant.
- Plans and implements events and meetings under the auspices of the Dean’s office, reserves/makes room arrangements, and follows up on events as directed. Makes decisions to coordinate and project manage.
- Supports the Dean’s Office to prepare, confirm, and post the College’s master academic schedule each semester including winter and summer sessions for department offerings. Ensures that scheduling-related processes are completed in a timely and accurate fashion.
- Takes a lead role for the College and Dean’s Office on accreditation requirements and deadlines for college programs (educator preparation, social work, counseling, theatre arts, visual arts, music, etc.), including oversight of the preparation, collection, currency, and safeguarding of files and documentation. Ensures the completion of reporting requirements working with national (CAEP, CSWE, CACREP, Disciplinary Content Area SPAs, CCIE, NASAD, etc.) and state (PDE) regulatory agencies.
- Prepares, organizes, and manages the required repository of accreditation artifacts.
- Prepares and manages data for state and accreditation purposes, including extracting data from learning management systems, accreditation portals, and student outcome data for programs.
- Provides staff leadership from CAHESS Dean’s Office to administrators, faculty and staff to facilitate continuous program review as required by the university and accreditors.
- Serves as the lead staff to the Associate Dean who oversees the Office of Teacher Education and supports CAHESS’s ten Departments, Department Chairs, and faculty, staff, and PK-12 school partners to ensure high-quality field and clinical experiences to meet university, accreditor, and PDE standards.
- Produces specific reports from various university technology platforms and systems, including Banner, Anthology, etc., and creates Excel and other reports that capture aggregate and disaggregate data.
- Engages with undergraduate and graduate student initiatives to support CAHESS commitment to student success. Collaborates with the Division of Enrollment Management and Division of Student Success and Campus Life in relation to job duties and responsibilities.
- Provides expert and complex clerical skills in the development of new programs and program revisions. Leads in the office to oversee and ensure curriculum, catalog, and website changes. Makes key decisions about points of contact and expertise needed.
- Supports as a lead staff, CAHESS’s quality assurance and assessment system(s) with the support of the Dean, Department Chairs, Directors, Staff, and university and college representatives engaged in assessment and accountability areas.
- Possesses knowledge that contributes on a daily basis to compliance, development, revision, and implementation of college, university, PASSHE, state, and federal policies and procedures related to educator preparation and human studies programs.
- Engages in university and college diversity, equity, and inclusion outcomes.
- Supervises and manages assigned staff and students which includes hiring, training, assigning, and checking work as well as mentoring and coaching.
- Prepares and provides technical support to faculty and staff in relation to academic affairs, technology systems that support programs, and other identified areas as they emerge. (Areas may include travel submission, University platform, program level LMSs, ESS, Excel, unified systems as they are launched, etc.)
- Performs other duties as assigned.
- The Position Purpose and Description of Duties sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job-related duties in addition to those outlined above.
Decision Making
- Ability to make informed duty-oriented and discretionary decisions on the basis of well-defined, evidence-based standards and precedents using problem-solving skills.
- Ability to support the CAHESS Dean and Associate Deans’ Offices management of budgets accurately and systematically throughout the fiscal year. Maintain records of expenses and encumbrances from the Dean’s and/or departments’ budget allocations through appropriate software applications. Provides a monthly report to the Administrative Assistant in the Dean’s office. Provides timely information for budget planning, annual planning, and budget documents. Process commitment items. Review, analyze, and advise the Administrative Assistant regarding faculty workload reports, etc.
- Ability to work with the direct supervisor and CAHESS Dean’s Office Teams to make decisions and work with university professionals (e.g., academic affairs, IT, etc.), triage situations presented by constituency groups the office serves, identifying those to be addressed in the office or determining where to send these groups if the office can not address the matter.
- Ability to have informed knowledge to know when to refer a query or issue to the Dean, Associate Dean, Department Chair, Office of Teacher Preparation, Clinical Practice, and Certification, or other University or CAHESS Offices.
Fiscal Responsibility
The position supports the Office of the Dean in budgetary tracking, gathering, and compiling various data for various statistical reports. This position will submit a college-wide monthly budget report to the Administrative Assistant, flag irregular charges, report budgets for departments, and make advisory recommendations for budget operations, compliance, and transfer of funds to the Administrative Assistant.
Ability to support the CAHESS Dean and Associate Deans’ Offices management of budgets accurately and systematically throughout the fiscal year. Maintain records of expenses and encumbrances from the Dean’s and/or departments’ budget allocations through appropriate software applications. Provides a monthly report to the Administrative Assistant in the Dean’s office. Provides timely information for budget planning, annual planning and budget documents. Process commitment items. Review, analyze, and advise the Administrative Assistant regarding faculty workload reports, etc. Tracks Office budgetary expenditures following University fiduciary policies and procedures.
Supervisory Responsibility
Supervises and manages assigned staff and students which includes hiring, training, assigning, and checking work as well as mentoring and coaching. Provides training and provides solutions to problems regarding systems, assessment tools, and management systems used by the college and university.
Minimum Requirements Profile
Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program-related information;
OR
any equivalent combination of experience and training. An Associate’s Degree may be substituted for two years of required experience.
OR
any equivalent combination of experience and training. An Associate’s Degree may be substituted for two years of required experience.
Preferred Qualifications
A Bachelor’s Degree in any field
Applicant Rating Criteria
Knowledge, Skills & Abilities
- Knowledge of the basic principles and practices and the respective standards of measurement applied within a management discipline.
- Ability to use a PC to collect, compile, and assemble data and reports for use in the conduct of studies.
- Ability to analyze varied data by applying the information against interpretive standards in the formulation of recommended action.
- Ability to perform detailed work involving written information by preparing reports of finding according to the appropriate standards of content, clarity, grammar, and format.
- Ability to identify problems and recognize appropriate solutions as a result of the analysis of data.
- Ability to communicate effectively with employees, programs officials, job applicants and the public by relating the purpose of the contact and collecting all the necessary information required for the analysis.
- Ability to apply and adapt established procedures to the preparation and formulation of study findings.
- Ability to learn the basic principles and practices of public administration.
- Ability to read, write, and communicate orally in English.
- Ability to develop and maintain effective working relationships with associates in the performance of work.
- Knowledge of modern office practices and equipment.
- Knowledge of basic PC hardware and standard software.
Essential Functions
1. Sitting – 80%; walking – 10%; standing – 10%
2. Working indoors – 95% and Outdoors (for errands) – 5%
3. Frequent lifting of objects weighing less than 5 pounds
4. Occasional lifting of objects weighing 25 pounds
5. Reaching for objects at, above and below shoulder
6. Occasionally twisting at waist, and stretching to reach objects
7. Basic math skills and reading skills including understanding written documents
8. Writing skills in preparing and organizing documents
9. Sensory skills, e.g., visual, hearing, and speaking
10. Keyboard skills
11. Microsoft programs knowledge
12. Budgetary background
13. Organizational skills
14. Ability to multi-task
15. Maintain and enforce confidentiality
16. Knowledge of University technology systems (e.g., ESS, ETime, SAP, Source Point, One Drive)
17. Ability to interact with students, faculty, and staff in a professional manner
18. Ability to interact with public and private schools in a professional manner
19. Attention to detail
20. Accuracy
Posting Detail Information
Open Date mm-dd-yyyy
02/28/2025
Close Date mm-dd-yyyy
Open Until Filled
Yes
Special Instructions to Applicants
- For full consideration, applications must be received by March 5, 2025.
- Finalists for this position must communicate well and successfully complete an interview process.
- Completing this search is contingent upon available funding.
Background Clearances
Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.
Diversity Statement
At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:
- Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.
- Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.
- Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.
Title IX/Clery
The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.
The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. For information on the University’s crime statistics, which is available in a publication called “Annual Security Report”, please contact Commonwealth University – Bloomsburg Police at 570-389-2211, Commonwealth University – Mansfield Police at 570-662-4900, or Commonwealth University – Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.
About Commonwealth University of PA
The Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.
We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.
We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.
We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.
We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.
We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.
We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.
Quick Link
https://commonwealthu.peopleadmin.com/postings/3528
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
- Transcripts
Salary : $44,890
