Accounts Payable Specialist

Accounts Payable Specialist

Real-world impact. Life-changing outcomes.

CommQuest seeks a full-time Accounts Payable Specialist to work at our Cleveland Ave main office. The Accounts Payable Specialist ensures the timely and accurate processing of all accounts payable transactions, initiates transfer of funds, prepares journal entries, and assists with fiscal year-end processes, audits, and other related financial tasks.

In this role, you will:

• Share CommQuest's mission
• Build valuable relationships with clients, visitors, volunteers, and staff
• Be an ambassador for our services and a critical member of the team
• Make a real difference addressing the mental health needs in our community

What is CommQuest?

CommQuest Services is one of the largest non-profit mental health, addiction recovery, and social services organizations in Northeast Ohio, working with clients from more than 34 counties in 12 facilities through more than 20 programs. We help people make positive changes in their lives through in-patient, outpatient and school-based programs, along with supportive services - from basic needs to employment assistance.

Are you interested in CommQuest, but don't see a job you are interested in right now? Send us your story, resume and qualifications to HR@commquest.org.

What you gain:

• Relationships within the organization and in the mental health community
• Visibility into how our community supports those in need
• Opportunities to share your expertise
• Peace of mind knowing you are benefiting the clients we serve and the community at large

What you'll do:

• Invoice Processing: Receive, review, and process invoices accurately and efficiently, ensuring adherence to company policies and procedures.
• Coding and Data Entry: Assign appropriate general ledger codes to invoices and enter invoice data into the accounting system with a high level of accuracy.
• Vendor Management: Communicate effectively with vendors and subcontractors regarding invoice discrepancies, payment inquiries, and resolution of payment issues in a timely manner.
• Payment Processing: Prepare and process payment batches, including checks, ACH transfers, ensuring compliance with payment terms and deadlines.
• Expense Reconciliation: Reconcile vendor statements and resolve discrepancies to ensure accurate accounts payable records.
• Month-End Close: Assist in month-end closing activities, including accruals, account reconciliations, and reporting as necessary.
• Compliance and Documentation: Maintain proper documentation and filing systems for invoices, payments, and vendor correspondence to support audit
• Other duties as assigned

Schedule:

The work schedule is primarily Monday through Friday, 8 a.m.- 5 p.m. Must have availability to accommodate additional hours as needed and requested by the Supervisor.

Minimum Qualifications:

• Associates Degree required. Extensive experience may be substituted for formal education, minimum 2-3 years.
• Intermediate knowledge of software applications, such as word processing, spreadsheets, and database management.
• Experience with accounting software, preferably Sage Intacct.
• Proficient in keyboarding and proficient in spelling, punctuation, grammar, and oral communication.
• Must be willing to work overtime or adjust schedule on a weekly basis to meet the needs of the Finance and / or Billing Department.

Full-Time Benefits:

• Generous time off, including Mental Health days
• 10 paid holidays annually
• Retirement plan with company match
• Medical, Dental, and Vision plans
• CEU/Licensure reimbursement and more!

We are an equal opportunity employer. All applicants will be considered for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.