What are the responsibilities and job description for the Administrative Support Coordinator position at Communications International, Inc.?
This position offers a Competitive Salary, Annual Bonus opportunity, Annual Merit Raise opportunity, a rich benefits plan including Company Paid Health Insurance, Company Paid Dental, Company provided Life Insurance, Nine Paid Holidays, Paid Time Off (PTO), and a 401k Plan w/ company match.
Position Responsibilities
- Answer, screen, & process all incoming calls &r messages for managers & staff.
- Greet customers & represent Ci in an outgoing, positive manner.
- Maintain equipment repair log.
- Monitors distribution of customer equipment & parts
- Coding vendor invoices & packing lists.
- Collection of work orders from technicians
- Review all work orders & provide pricing according to contracts & price agreements.
- Assist in annual reconciliation & counting of inventory.
- Assist & coordinate customer billing.
- Reconciliation of petty cash monthly
- Prepare spreadsheets, reports & other documentation.
- Miscellaneous typing, word processing, filing, order tracking for branch manager.
- Other duties as assigned.
- PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages on a regular basis as they arrive that may weigh up to 15 lbs. Candidates must also stand & walk occasionally during the day while carrying the packages to other locations in the office.
Qualifications
- This position requires the skills & knowledge normally obtained through the successful completion of a high school degree. Associate’s degree, or some college/business courses preferred.
- Requires 3 years minimum related experience, preferably in an administrative capacity with progressive responsibility.
- Must demonstrate strong people skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally.
- Must type a minimum of 45 words per minute.
- Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word.
- Ability to adjust to changing situations & a busy workday is REQUIRED-adaptability & flexibility are a MUST.
- Effective communicator, both written & oral.
- Must be meticulous, highly organized, and a proactive problem solver.
- Must be able to work under pressure & meet tight deadlines.
- Ability to be self-motivating a necessity.
Job Type: Full-time
Pay: $22.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you able to type 55 words per minute (WPM)?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Excel: 2 years (Required)
- Office Administrative: 4 years (Required)
Work Location: In person
Salary : $22 - $23