What are the responsibilities and job description for the Receptionist/HR Assistant position at Community Access Inc.?
Receptionist/Office Assistant
Community Access Inc. – Stillwater, OK
Summary Greets visitors coming into the office building, and directs to appropriate location. Uses Human Resources database and supports Human Resources Department.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Contacting references; business and personal for all new hires.
- Conducts weekly new employee orientation.
- Making sure all employment documentation is forwarded to HR
- Assisting in scanning, linking, completing entry of employees in Human Resources Database.
- Conducts Pre-Employment OSCN scans looking for any criminal issues, works with HR Coordinator when something is noticed.
- Keeping copies of program forms ready to use.
- Handing out paychecks on paydays.
- Assisting by handing out training memos and obtaining signatures on those memos.
- Scanning employment documentation into the Human Resources Database.
- Retrieves messages from voice mail and forwards to appropriate personnel
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
- Monitors visitor access
- Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
- Orders, receives, and maintains office supplies, keeping back area clean and debris free.
- Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
- Maintaining documents for the personnel file.
- Updating database and linking documents as needed for maintaining employee personnel files.
- Attend any applicable training/seminars.
This list is not all inclusive, other duties as needed may be assigned.
CAI is an equal opportunity employer.
Job Type: Part-time
Pay: $14.00 - $16.00 per hour
Expected hours: 20 – 25 per week
Benefits:
- Paid time off
Schedule:
- 4 hour shift
Ability to Commute:
- Stillwater, OK 74074 (Required)
Ability to Relocate:
- Stillwater, OK 74074: Relocate before starting work (Required)
Work Location: In person
Salary : $14 - $16
