What are the responsibilities and job description for the Human Resources Clerk position at Community Action Corporation of South Texas?
General Summary
The Human Resources Clerk is responsible for the daily administrative and clerical functions of the Human Resources Department.
Primary Responsibilities
1. Responsible for scanning and uploading employee information into software applications (HRM, ChildPlus, etc.).
2. Responsible for scheduling pre-employment physicals, fingerprint checks and creating related PRs.
3. Responsible for distributing and collecting new hire and exit surveys.
4. Responsible for scheduling meetings, trainings, webinars and answering incoming calls for the Department.
5. Responsible for receiving and processing all incoming/outgoing mail for the Department, including but not limited to, reports, contracts and agreements, correspondence and other documents.
6. Responsible for making travel and out-of-town accommodation arrangements for the HR Department.
7. Complies with Agency Confidentiality Policy.
8. Any other duty as assigned by the immediate supervisor.
Experience
Required
- A minimum of one (1) year data entry experience in HR.
Preferred
- Three (3) years data entry experience in a HR Department.
Education/Certifications/Licensure
Required
- High School diploma or equivalent
Skills
Required
- Proficient in current computer applications in Word, Excel, Google Docs, and PowerPoint
- Effective communication skills with an ability to communicate clearly and concisely, both verbally and in writing
- Excellent organizational skills
- Ability to maintain composure and efficiency under the pressure of deadlines and frequent interruptions
- Ability to maintain confidentiality at all times.
Physical Requirements
If a preliminary offer of employment is extended, a physical will be required before the offer can be accepted.
If a preliminary offer of employment is extended, a physical will be required before the offer can be accepted.
Light to medium physical duties include standing, walking, reaching, bending, hearing, talking for up to eight (8) hours a day. Must be able to work on a computer for a minimum of 6 hours a day. Must have good vision. Must be able to lift twenty (20) pounds. Lifting will be primarily confined to occasional on premises lifting of boxes of office supplies and minor office equipment. Non-physical demands include performing multiple tasks simultaneously, the ability to meet multiple deadlines, judgment decisions and working closely with others as part of a team. Successfully complete a pre-employment criminal background check, drug test and motor vehicle records check. Must be able to work Monday through Friday between the hours of 8:00 am and 5:00 pm. Schedules may vary based on business needs.
