Executive Assistant to the CEO

Position:     Executive Assistant to the CEO

About Community Bible Study
Community Bible Study (CBS) is an interdenominational Bible study for the community. We offer a wide range of courses in classes around the world, with over 1.1 million participants in 117 countries, 91 languages (and counting!), and 73,000 dedicated volunteers.  CBS fosters a welcoming environment for people from all backgrounds and levels of Bible knowledge.

Since 1975, CBS has been helping people - from children to seniors - to grow in their knowledge and love of Jesus Christ.

CBS Vision Statement: Transformed Lives Through the Word of God

CBS Mission Statement: To make disciples of the Lord Jesus Christ in our communities through caring, in-depth Bible study, available to all.

CBS Core Values: Prayer, Trusting in God's Provision, Excellence, Integrity, Transparency, Servant Leadership

Position Description
The Executive Assistant to the CEO provides high-level administrative support and serves as a trusted partner to the CEO of Community Bible Study.  This individual manages schedules, correspondence, and meetings while maintaining confidentiality and demonstrating discretion and professionalism.  The Executive Assistant plays a vital role in supporting the mission of CBS by enabling the CEO to focus on strategic leadership, ministry development, and the spiritual health of the ministry.

Responsibilities 
Executive Support 
•    Manage the CEO’s calendar, prioritizing appointments, meetings, and travel arrangements.
•    Prepare materials for Board meetings, leadership team gatherings, and other high-level engagements.
•    Draft, proofread, and format correspondence, reports, presentations, and other documents.
•    Manage email and written communications, ensuring timely and appropriate responses.

Meeting Coordination
•    Coordinate logistics and hospitality for meetings and events, including scheduling, material preparation, and hospitality needs.
•    Attend key meetings to take minutes and track action items on behalf of the CEO.

Travel & Expense Management
•    Arrange domestic and international travel, accommodations, and itineraries.
•    Proactively prepare travel packets that include relevant information such as:
      o    Weather forecasts for destinations
      o    Visa and passport requirements
      o    Local customs or dress code
      o    Meeting agendas and handouts
•    Prepare expense reports and manage receipts with attention to accuracy and timeliness.

Support for the Board of Trustees
•    Serve as Board Secretary and officer, attending all Board meetings to record accurate minutes.
•    Coordinate Board travel and logistics for Spring and Fall meetings, including hospitality and accommodations.
•    Collect reports from Committee Chairs and MSC Directors and prepare digital Board packets via Microsoft Teams.
•    Maintain the Board portal, record votes and resolutions, and ensure proper documentation and communication.
•    Oversee Board-related compliance, including security training, and support the onboarding of new Trustees.
•    Serve as a responsive point of contact for Board members, offering administrative and logistical support as needed.
•    Support Board of Trustees communications and materials, including confidential documents and schedules.

AI & Digital Communications
•    Proficient in leveraging AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to enhance executive support.
•    Applies AI to assist with research, note-taking, summarization, content creation, and communication on behalf of the              CEO.
•    Experienced in supporting the development of presentations, including visual design, slide content, and key message framing, to improve the clarity and impact of executive communications.
•    Demonstrates a strong interest in continual learning and adoption of new technologies to improve workflow and effectiveness.

Administrative Operations
•    Maintain organizational files, records, and confidential documents for the CEO’s office.
•    Coordinate special projects, events, or ministry initiatives as needed by the CEO.
•    Lead weekly staff prayer gatherings in person and online, fostering spiritual connection across teams.
•    Manage and post content for the ministry’s Global Prayer Blog, including collecting and curating monthly prayer submissions.
•    Plan and execute logistics for the Ministry Service Center (MSC) staff events.

Qualifications, Skills, and Qualities
CBS expects every employee to have a deep and growing relationship with Jesus Christ, as evidenced by a strong, clear, personal testimony and a lifestyle that reflects spiritual maturity and intimacy with God. Belief and adherence to the CBS Statement of Faith and a meaningful commitment to the Vision, Mission, and Core Values of CBS are also required. 

Additionally, we seek someone with the following qualifications, skills, and qualities:
•    Bachelor’s degree preferred; equivalent experience considered.
•    5 years of executive-level administrative experience, preferably in a nonprofit or ministry environment.
•    Demonstrated ability to handle sensitive and confidential information with integrity and discretion.
•    Strong organizational skills and attention to detail.
•    Excellent verbal and written communication skills.
•    Proficiency in Microsoft Office Suite, Canva, and virtual meeting tools (Zoom, Teams).
•    Ability to work independently, anticipate needs, and adapt in a fast-paced environment.

Other
•    Reports to the Chief Executive Officer
•    Work Location: CBS Ministry Service Center, Colorado Springs, Colorado
•    Periodic overnight travel inside the United States
•    Occasional travel outside the United States may be required.
•    Must reside and work in the U.S.
•    Must have a valid passport.

Starting Salary Range
•    Salary range: $60,000 - $70,000 per year

Benefits Offered
•    Four weeks of paid vacation and four weeks of sick leave annually.
•    Paid holidays, including your birthday.
•    5% match for the 403(b)-retirement plan.
•    Medical insurance coverage.
•    Employer-paid dental and vision insurance.
•    Employer-paid disability and life insurance.

Salary : $60,000 - $70,000