What are the responsibilities and job description for the Administrative Support Assistant II, Art Gallery- Part Time position at Community College of Baltimore County?
Class Description
The purpose of this class is to provide part time professional level administrative support services to the Galleries Coordinator, in the School of Arts and Communication.
Minimum Requirements
High school diploma/GED and five years related office experience or Associate’s Degree and three years related office experience required; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test). A minimum of 1 year of Arts Administration experience or have served as curator of note of at least one exhibition, preferred. A minimum of 3 years' experience working in a customer service environment preferred.
Position located on the Essex, Dundalk, Catonsville campus
Class Specific Essential Duties
CCBC Part Time Benefits At A Glance
Supplemental (Retirement Annuities) 403(b) and 457(b)
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.
Sick and Safe Leave
CCBC is pleased to offer paid sick and safe leave for part-time employees. Paid sick and safe leave is earned by all part-time employees including credit and non-credit adjunct faculty, part-time associates and other part-time employees.
The purpose of this class is to provide part time professional level administrative support services to the Galleries Coordinator, in the School of Arts and Communication.
Minimum Requirements
High school diploma/GED and five years related office experience or Associate’s Degree and three years related office experience required; knowledge and experience using Microsoft Office applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test). A minimum of 1 year of Arts Administration experience or have served as curator of note of at least one exhibition, preferred. A minimum of 3 years' experience working in a customer service environment preferred.
Position located on the Essex, Dundalk, Catonsville campus
Class Specific Essential Duties
- Assist and provide information to students, faculty, administrators and the college community.
- Assist in planning meetings, special events, and with special projects.
- Serve as liaison between department or program and other offices or organizations.
- Research, analyze and process data into college systems.
- Maintain records and files.
- Answer, screen and direct telephone calls.
- Compile reports, documents, forms and correspondence.
- Create and track check requests, requisitions, work orders and other request forms.
- Process and manage all relevant course, program and/or personnel paperwork.
- Processing paperwork for honorariums, stipends, catering, reservation requests, and condition reports ensuring accuracy and timeliness.
- Organizing and prioritizing tasks, including assisting the Galleries’ Coordinator with managing employee timecard reminders and adhering to deadlines.
- Ensuring clear instructions and correspondence with staff, artists, and external vendors.
- Reviewing forms and documents to ensure compliance with Galleries’ best practice policies and correcting errors before submission.
- Using office software such as Microsoft Office Suite, Google Suite, and relevant database systems to create reports, process requests, and maintain accurate records.
- Identifying and resolving administrative challenges, such as schedule conflicts or missing documentation by assisting the Galleries’ Coordinator with oversight and maintenance of effort regarding exhibition and related programmatic activities (example: guest lectures, workshops, receptions).
- Assisting internal and external stakeholders with inquiries and requests while maintaining a friendly and professional demeanor.
- Assisting with the monitoring of the Galleries’ spaces during exhibitions.
CCBC Part Time Benefits At A Glance
Supplemental (Retirement Annuities) 403(b) and 457(b)
- Tax-sheltered annuities – 403(b). Payroll salary reduction authorization is needed. The form is available on SharePoint Forms/Human Resources Forms. The 403(b) supplemental retirement plan is available to all CCBC employees (Adjunct Faculty, Part Time Associates and Full Time employees).
- Roth 403(b) is a savings feature that is available when you open a 403(b) account. The Roth 403(b) savings feature allows employees to contribute after-tax dollars and then withdraw tax-free dollars from their account upon retirement. The Roth 403(b) savings feature is only offered by the following vendors: TIAA-CREF and VOYA Financial Advisors, Inc. Adjunct Faculty, Part Time Associates and Full Time employees are eligible to save for retirement using the Roth 403(b) savings feature. Employees may contribute traditional pre-tax 403(b) dollars and Roth 403(b) post-tax dollars simultaneously. The savings limits are combined for the Traditional 403(b) and the Roth 403(b) contributions.
- Deferred Compensation Plan — 457(b) offered through VOYA Financial Advisors, Inc. The 457(b) salary reduction authorization form is needed. The form is available on SharePoint Forms/Human Resources Forms.
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.
Sick and Safe Leave
CCBC is pleased to offer paid sick and safe leave for part-time employees. Paid sick and safe leave is earned by all part-time employees including credit and non-credit adjunct faculty, part-time associates and other part-time employees.
