What are the responsibilities and job description for the Human Resources Assistant position at Community College System of New Hampshire (CCSNH)?
GENERAL SUMMARY: Reporting to the Director of Human Resources at NHTI, Concords Community College, assists with the daily functional activities of the colleges Human Resources Department.
Principal Duties And Responsibilities
Education: Associates degree in human resources management, business administration, or related field. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Two (2) years' office or general administrative support experience in the field of human resources or payroll. Each additional year of approved work experience may be substituted for one year of required formal education.
License/Certification: Valid drivers license or access to transportation for statewide travel.
Principal Duties And Responsibilities
- Performs day-to-day human resources functions across various areas, including recruitment, onboarding, payroll & benefit processing, record-keeping and training.
- Assists in maintaining personnel records and information, performs data entry (Ev6, Banner SCT, E-Verify, ADP Timesaver), and prepares reports and documents and completes special projects, as assigned.
- Coordinates the full-cycle onboarding process for new employees (staff, faculty, and adjuncts), including documentation preparation, orientation, and ensuring smooth integration into the organization
- Assists in bi-weekly payroll timesheet auditing, ensuring accurate processing of payroll manifests and the distribution of checks.
- Serves as a resource for employees regarding HR-related matters, such as payroll, benefits, recruitment and training opportunities.
- Assists with implementing recruitment strategies and processes for full-time, part-time, and adjunct faculty positions at NHTI Concords Community College. This includes placing recruitment ads, corresponding with applicants, revising job descriptions, obtaining approvals, and offering information and technical assistance to interviewers and search teams on effective and legal interviewing techniques, as well as college policies and procedures.
- Maintains accurate and up-to-date personnel records using HRIS systems (e.g., Banner SCT, ADP Timesaver, Ev6), ensures compliance with data privacy laws, and prepares reports as needed for leadership and HR teams. Supports data integrity through meticulous record-keeping and reporting.
- Assists in the performance evaluation process, helps maintain current job descriptions, and supports retention initiatives for faculty and staff.
- Collaborates with the HR leadership to evaluate and improve HR processes, policies, and practices with a focus on enhancing recruitment, retention, employee engagement, and organizational effectiveness.
- Provides administrative support to the HR department, including maintaining filing systems, photocopying, organizing documents, and assisting with special HR-related projects as assigned.
- Participates in initiatives to improve employee satisfaction, engagement, and retention.
- Ensures compliance with all applicable federal, state, and local employment laws and regulationsincluding E-Verify, employee classification, wage laws, and workplace safetyas well as college, system, and institutional policies and procedures.
- Other related duties as assigned.
Education: Associates degree in human resources management, business administration, or related field. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Two (2) years' office or general administrative support experience in the field of human resources or payroll. Each additional year of approved work experience may be substituted for one year of required formal education.
License/Certification: Valid drivers license or access to transportation for statewide travel.
