Facilities Dept Coordinator

Under the supervision of the VP of Facilities, the Facilities Department Coordinator supports the operations of the Health Center's Facility Department and acts as a point of contact for the Facilities department. The coordinator will receive work orders from all CHC entities and assist with distributing them as deemed necessary. The coordinator will work both independently and get direction from the VP of Facilities. This person should demonstrate excellent decision-making skills, problem solving and attention to detail. The coordinator will be working with highly sensitive information, which will require a clean understanding of confidentiality

Essential Duties and Major responsibilities:

• Oversees cleaning company contracts for all sites: regular checks of daily cleaning, weekly checks of floor work (carpet cleaning, floor buffing) and daily updates with cleaning company supervisors)
• Provide administrative support to the VP of Facilities and facilities department.
• Coordinate meetings with the facilities staff and contractors.
• Will collect data (as required throughout) and distribute as required
• Answer all calls and forward/follow up as needed.
• Work closely with the Clinical and Support department managers and staff.
• Takes, types and distributes accurate meeting minutes for all required meetings.
• Ensures that CHC is current with all of the required inspections – State and Federal.
• Distribute work assignments to staff as required.
• Must be team oriented.
• Complete assignments in a timely manner.
• Demonstrate understanding and commitment of the health center mission
• Demonstrate understanding and commitment to the established CHC Values and Standards
• Other related duties as assigned.

Minimum Qualifications:

• Min. 2 yrs business degree or equivalent.
• Min. 2 yrs as an Assistant to Administrator, Business Mgr. or equivalent within a health care facility.
• Demonstrated analytical and data management skills using but not limited to MS word, excel and power point.
• Communication skills as evidenced by preparation of oral and written materials including presentation, reports, memoranda and correspondence of both technical and confidential nature.
• Demonstrated organization and project management skills
• Demonstrated ability to work independently

Education

• High School or better

• Associates or better

Skills

• Microsoft Office Experience (Word, Excel,etc)
• Customer Service

Behaviors

• Team Player: Works well as a member of a group
• Leader: Inspires teammates to follow them
• Dedicated: Devoted to a task or purpose with loyalty or integrity