Job Details
Level
Experienced
Job Location
Clary Sage College - Tulsa, OK
Position Type
Full Time
Job Category
Education
Description
Community HigherEd is currently seeking a professional Assistant Registrar for our three college campuses (Community Care College, Clary Sage College, and Oklahoma Technical College) to ensure the integrity, accuracy, and security of all academic and educational records.The Assistant Registrar is responsible for assisting the College Registrar in managing the academic records office and the administration of student enrollment activities such as the registration process, schedules, records, graduation process, monitoring academic guidelines, reporting system, and related matters. They also assist with academic policy enforcement and transfer credit evaluations.They are to be proficient in student record policies and compliance, the Family Education Rights and Privacy Act (FERPA), and related privacy concerns. In addition, the Assistant Registrar provides general assistance for college personnel regarding front-end student information system (SIS) questions
The ideal candidatewill have :
- An Associate Degree or higher from an accredited institution is required
- One to twoyears of proven relatable work experience in a college setting or academic environment, or a combination of education and experience commensurate with the requirements of the position preferred
- Knowledge of student record compliance, the Family Education Rights and Privacy Act (FERPA), and state / federal regulations
- Experience registering students, managing tasks related to student records, and transcript evaluation preferred
- Proficient computer skills andexperience withStudent Information Systems (SIS), Google Suite, MS Word, Excel, and other basic campus management software, with the ability to learn specialized computer applications
- Administrative experience with strong organizational skills, attention to detail, and accuracy
- Customer-service-oriented with strong interpersonal, oral, and written communication skills
- High ethical standards, handle sensitive information and always maintain confidentiality
This position requires frequent travel between 3 local campuses within a 2-mile radius, using a personal vehicle. Full-time, Monday through Friday, with occasional evening / weekend events. Great benefits!
Duties / Responsibilities :
Maintains the security, integrity, and accuracy of all academic records including transcripts and diplomasEnsure compliance with the Family Education Rights and Privacy Act (FERPA) and related privacy concernsConducts student registration and enrollment verifications; Coordinating registration processes, scheduling classes, and enforcing rules for entering or leaving classesRespond to inquiries and provide consistent, friendly support to students, faculty, alumni, staff, and guests; resolve and / or refer to the Registrar any problems related to enrollment, registration, attendance, graduation requirements, and other related areas.Academic advising for all students with incomplete recordsSupports the student graduation process and evaluates student records to ensure graduation requirements have been met and enforces academic policiesWork closely with Financial Aid regarding records for Title IVEvaluate transfer creditsMonitor grade reporting and recording; when necessary, question academic attendance and gradesAssist with compliance and re-certification of regulatory bodies : ACCSC, ABHES, OBPVS, DOE, VA, Workforce Okla., etc.Monitor incomplete files and ensure timely fulfillment of required documentsVerify credentials (GEDs, etc.) of enrolling students as neededEnsure accurate processing of program changes, transfers, Leave of Absence (LOAs), withdrawals / drops, and other student status changesDigital and paper filing and research of files; make copies, upload, and scan digital files, organize paper records in storage, research paper document records in storage boxes and file cabinetsMaintain the system in regards to record storage, filing systems, and organizationConsult with Campus Directors, Directors of Education, Department Heads, and other college staff on attendance, records, course scheduling, and related mattersAttends, participates, and collaborates in meetingsParticipate in school-sponsored activities and attend graduation ceremoniesParticipates in a minimum of two professional developments per yearPerforms other related duties as assignedReports to the RegistrarBenefits :
Health, Dental, Vision, Life InsuranceGenerous paid time offpolicyPaid holidays, Birthday,Bereavement, andVolunteer DayEducational Assistance Program401k retirement plan and 4% matchFree monthly student services at Clary Sage College and Community Care CollegeWho We Are :
Community HigherEd Institute is Oklahoma's only private non-profit technical college system based in Tulsa, Oklahoma that is dedicated to improving the lives of aspiring professionals through each of its three campuses, Community Care College, Clary Sage College, and Oklahoma Technical College.
Established in 1995, The College's mission is to transform lives and contribute to society by providing career-focused higher education opportunities that empower students to obtain successful employment, develop leadership skills, and serve their communities. The College culture is encapsulated in the C.A.R.E.S acronym that highlights the engrained mentality of all members of faculty, staff, and administration alike : courtesy, accountability, respect, excellence, and success.
Qualifications
Required Skills / Abilities :
Strong interpersonal, oral, and written communication skillsAbility to multi-task and rapidly change priorities to meet the needs and expectations of this positionMust be professional and customer-service-orientedStrong organizational skills, attention to detail, and accuracyPossess high ethical standards, handle sensitive information, and always maintain confidentialityProficient computer skills and experience with Student Information Systems (SIS), Google Suite, MS Word, Excel, and other basic campus management software, with the ability to learn specialized computer applicationsEducation and Experience :
An Associate's Degree or higher from an accredited institution requiredKnowledge and experience with a computerized integrated student records system preferredOne to two years of proven relatable work experience in a college setting or academic environment or a combination of education and experience commensurate with the requirements of the position is preferredAdministrative and strong customer service experience requiredExperience registering students, managing tasks related to student records, and transcript evaluation preferredProficient knowledge of student record compliance, the Family Education Rights and Privacy Act (FERPA), and state / federal regulations is preferredKnowledge or willingness to learn current student systemsKnowledge or willingness to learn current college catalog, policies, and proceduresPhysical Requirements :
Prolonged periods sitting at a desk and working on a computerAbility to stand, walk, sit, bend, stoop, lift, push, pull, and reachMust be able to lift up to 25 pounds at timesThis position requires travel between 3 local campuses within a 2-mile radius, using a personal vehicle
