Administrative Coordinator

Description

Overview:

Community Impact is seeking a proactive and detail-oriented Administrative Coordinator to join our dynamic team. As the Administrative Coordinator, you will play a vital role in maintaining the efficiency and organization of our office operations. This position requires a self-starter with excellent communication skills, attention to detail, and a knack for multitasking.

Responsibilities:

Reception and Facilities:

• Answer phones and doors, serving as admin backup for other metros.
• Manage facility tickets and address office-related issues.
• Assist with conference room setup and address equipment issues.
• Keep the office clean and tidy, ensuring a welcoming environment.

Purchasing and Inventory:

• Procure office and breakroom supplies.
• Manage inventory of marketing materials and purchase necessary supplies.
• Order food for office events and manage catering relationships.
• Handle ordering business cards, nameplates, and press badges.
• Archive and bind newspapers as needed.

Event Support:

• Set up conference rooms and run staff meeting presentations.
• Order food for office events and manage logistics.
• Assist in organizing and distributing employee awards (Stones, buttons, etc.).
• Framing business articles for display.

Vendor and Subscriptions Management:

• Manage relationships with office vendors (pest control, cleaning, caterers, etc.).
• Handle circulation tickets, addressing delivery issues.
• Manage newspaper subscriptions for the office.

Sales & Marketing Support:

• Support job jacket activities, serving as backup for account owners.
• Send tearsheets and special mailings as required 
• Manage inventory of slicks and samples.

IT Support:

• Handle level 1 IT tickets.
• Deploy computers and manage IT inventory.
• Route phone sales leads, especially during Q1.

Qualifications:

• Proven experience in administrative or coordination roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a proactive and self-starting approach.
• Ability to work independently and collaboratively within a team.

If you are an outgoing and detail-oriented professional with a passion for maintaining a smooth and efficient office environment, we invite you to apply for this exciting opportunity at Community Impact. Join us in supporting our mission of delivering impactful local news and fostering a positive workplace culture.

Why Join Community Impact

If you are an outgoing and detail-oriented professional with a passion for maintaining a smooth and efficient office environment, we invite you to apply for this exciting opportunity at Community Impact. Join us in supporting our mission of delivering impactful local news and fostering a positive workplace culture.

• Pay: Starting hourly rate of $22.35 ($46,500 annually) 
• Mileage Reimbursement
• Paid Time Off: 112 hours annually 
• Paid Holidays: 10 per year, plus an additional paid day off for your birthday
• Comprehensive Benefits: Medical, Dental, Vision, and Employer-Paid Life Insurance
• Additional Coverage: Supplemental insurance options, including Accident and Critical Illness

Note: Please include a cover letter detailing your relevant experience and why you are the ideal candidate for this position.

Salary : $46,500