Administrative Assistant - Accounting Clerk

GENERAL STATEMENT OF RESPONSIBILITIES: Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. You will also run accounting software programs (e.g. QuickBooks) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers.

GENERAL FUNCTIONS: This position description is intended to be a general statement about this job and not to be considered as a detailed assignment.

SERVICE FUNCTIONS:

Provide accounting and clerical support to the accounting department

Type accurately, prepare and maintain accounting documents and records

Prepare bank deposits, general ledger postings, and statements

Reconcile bank accounts in a timely manner for residents.

Enter key data of financial transactions in Quickbooks

Complete all A/R, A/P functions as it relates to t residents

Audit all resident books to insure all documentation is in order for licensing/MORC/Social Security audits as it relates to Resident Fund Books

Train home managers on financial procedures regarding recording resident fund books

Train new managers in resident and petty cash requests

Liaison between managers/parents/guardians as it relates to resident funds

Track and maintain all outstanding resident receipts for any requests

Maintain resident and group home directories

Reconcile Monthly Benefit Invoices

Responsible for accurately submitting monthly invoices to DHHS and the responsible CMH entity for the University program.

Maintain updated and accurate authorizations on the students from the various funding sources, maintain open communication with staff from funding sources, coordinate and comply all required billing documentations for monthly submission.

Maintain updated and accurate tracking system for individual students and their monthly invoices

Reconcile, audit, and maintain group home tracking documentation for each home and resident supported by CLC for billing purposes for transportation costs and reimbursement.

Maintain database on CLC supporters, families, friends, donors, etc.

Other duties as assigned.

ADMINISTRATIVE FUNCTIONS:

Maintain current knowledge of Employee Handbook.

Perform all assignments in accordance with established policies and procedures and as instructed by supervisor.

Provide open communication with immediate supervisor concerning assignments.

Assist in meeting all established quality assurance standards.

JOB REQUIREMENTS:

EDUCATION: High school graduate required, Associate Degree or equivalent education preferred. Two years experience required.

EXPERIENCE:

Proven accounting experience, preferably as an Accounts Receivable Clerkor Accounts Payable Clerk

Familiarity with bookkeepingand Generally Accepted Accounting procedures

Above standard competency in MS Office, databases, and accounting software, specifically Excel

Above standard competency in Quickbooks

Hands-on experience with spreadsheets and financial reports

Accuracy and attention to detail

Aptitude for numbers

Ability to perform filing and record keeping tasks

Data entry and word processing skills

Well organized

ESSENTIAL FUNCTIONS

SKILLS: Ability to read and write English and perform basic mathematical calculations. Ability to comprehend and carry out written and verbal instructions. Ability to document accurately and completely. Willingness and ability to work with vulnerable adults. Willingness and ability to train and provide support to staff. Willingness and ability to travel to various locations to provide support and training.

OTHER: Ability to work within the Mission of the agency. Satisfactory verification of criminal/abuse and Sex Offender's Registry checks. Other applicable background checks as required. Reliable ongoing personal transportation.