What are the responsibilities and job description for the HR Coordinator - District Office position at Community School for Apprenticeship Learning, Inc.?
HR Coordinator performs administrative and clerical tasks within the HR department, assisting with recruitment, onboarding, employee record-keeping, and providing administrative support to employees and management. This is a full time, onsite, in-person, 12-month position.
Essential Duties and Responsibilities
- Leads by example in adherence and knowledge of the CSAL, Inc. Vision, Mission and Values.
- Demonstrates exemplary customer service and professional phone etiquette. Able to handle sensitive and confidential situations with poise, tact and diplomacy.
- Follows established processes for handling employee records confidently.
- Proactive and takes initiative. Thinks creatively. Drives projects to completion.
Recruitment and Onboarding:
- Assisting with the recruitment process, planning job fairs, managing job requisitions, candidate applications, coordinating with hiring managers.
- Overseeing the onboarding process for new hires, ensuring a smooth transition into the company.
Employee Relations:
- Serving as a point of contact for employees with HR-related questions and concerns.
- Assisting with employee issues, such as forms, processes and compliance.
Administrative Support:
- Maintaining employee files, both digital and physical.
- Works with large amounts of data, researches and interprets records, detects errors, and makes necessary corrections.
- Preparing reports for HR management and other departments.
- Supporting the development and implementation of HR policies and procedures.
Benefits and Compensation:
- Assist in the creation of compensation memos.
- Assisting with the administration of employee benefits programs.
- Supporting the annual Open Enrollment process.
- Ensure enrollment in TRSL is done accurately and within deadlines.
Terminations
- Overseeing the separation process, completing Separation forms, and COBRA Notices.
- Ensuring compliance to all District, State and Federal laws and requirements.
May perform other duties as assigned
Minimum Requirements
- High School Diploma or GED – required
- College degree or 1 – 2 years’ experience in an HR or office role with a wide variety of responsibilities - preferred
- Proficient with MS Office and Adobe
- Experience with HR databases and/or HRIS systems (Paycor or similar system) – preferred
- Eligible to work in the US without sponsorship.
Other Skills
- Excellent interpersonal and communication skills, is courteous, professional, and helpful.
- Detail oriented and highly organized
- Ability to maintain a high level of confidentiality
- Experience working in a school or school district office environment
Work Environment
- This is an onsite, in-person position. Usual office working environment.
- May be noisy during high traffic times during business hours
- Temperatures may change from very hot to very cold depending on the location of work and the weather.
- Length of work day may vary based on extended days, District/School schedules, evening activities and emergencies.
- May require work on weekends and/or holidays and scheduled school breaks.
Physical Demands The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting for long periods of time.
- Frequent standing, walking, and climbing stairs.
- Occasional bending, lifting, kneeling, pushing and pulling and reaching.
- Occasional lifting and/or moving up to 20 pounds.
- Constantly communicating with others to effectively exchange information accurately, loudly, softly or quickly.
- Vision abilities required by this job include close vision, depth perception, peripheral and ability to adjust focus.
- Ability to hear, understand and distinguish speech and/or other sounds, in person and on the telephone.
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer. ______________________________________________________________________________________________________
CSAL, Inc. is an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.
