Executive Assistant - CEO

Description

The Opportunity: We are seeking to hire an Executive Assistant - CEO. Under the supervision of the CEO, this individual will perform a variety of secretarial and administrative support duties requiring computer proficiency in Microsoft Office applications, considerable independent judgment, a high degree of accuracy, and the ability to work with a 25-member Board of Directors. The Executive Assistant – CEO will prepare complex charts, detailed reports, and other administrative and board documents.

What You’ll Do:

• Schedule appointments for senior management staff, including the Chief Executive Officer and Medical Director, and coordinate meetings as required.
• Receive, screen, and route administrative telephone calls and assist walk-in visitors by ascertaining needs, explaining departmental policies and procedures, or referring them to appropriate staff as needed.
• Produce correspondence, memoranda, forms, etc. from written and dictated materials. Prepare and produce documents by compiling necessary data and information from a variety of sources. Proofread typed copy, correct grammar and punctuation as required.
• Schedule and/or coordinate CSS Board and Community Support Property Management Corp. committee meetings, assist Executive Council staff in preparing committee agendas, record minutes and distribute materials as needed.
• Organize and maintain paper and electronic administrative documents for Community Support Services and its various affiliated corporations.
• Provide back-up to the Executive Assistant to the CFO as needed. Fields and responds to general administrative support requests and questions, delegating tasks to individual administrative specialists as necessary and appropriate.
• Assist with conference and meeting room scheduling, physical room setup, maintaining meeting/conference room calendar, with other administrative assistance.
• Responsible for setting up and connecting all CSS Board of Director’s Video Conference meeting calls (Zoom, MS Teams, etc.) as scheduled.
• Sort and distribute mail and other materials when needed.
• This position is full-time (40 hours a week) working normal business hours.

About Us:  For over 35 years, Community Support Services has been making a difference in the lives of countless individuals with severe and persistent mental illnesses. Our nearly 300 employees are real-life champions committed to quality treatment, collaborative care, and effective outcomes. Located in downtown Akron, Ohio, we serve as a leader in behavioral health care for the entire Summit County area.

What We’re Looking For:

• High School Diploma required. Bachelor's degree preferred..
• Minimum of five years of progressively more-responsible secretarial/administrative office experience or equivalent required.
• Ability to type 70 words per minute.
• Proficiency in taking meeting minutes.
• Proficiency with Microsoft Office Applications. 
• Excellent organizational, attention to detail and communication skills.
• Ability to work in a team environment.
• Commitment to confidentiality, following rules of HIPAA.
• Skill in managing time and meeting deadlines.

What We Offer:

• Hiring range is 47,000 - 55,000
• Working within in a mission-driven, highly engaged environment
• A supportive, professional workplace with excellent resources
• Engaging, autonomous atmosphere
• Professional Development Assistance and Education Assistance Program
• Program-Site Eligibility for the Public Student Loan Forgiveness Program
• 401(k) with 5% employer contribution
• 10 paid holidays and 15 days of PTO annually
• Health, Dental, and Vision insurance
• Subsidized membership to local YMCA branches
• Life insurance and short- and long-term disability

Company's website: www.cssbh.org 

Company's Facebook page: https://www.facebook.com/103601489691547/

Community Support Services is an Equal Opportunity, Affirmative Action employer: EEO/M/F/Vet/Disability, with an active interest in Diversity and Inclusion.

Salary : $47,000 - $54,000