What are the responsibilities and job description for the Administrative Assistant position at Company Confidential Springfield MA?
Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our going team. This role is essential in providing administrative support to ensure efficient operation of our home healthcare office. The ideal candidate will possess strong organizational skills, be proficient in various software applications, and have excellent communication abilities. This position involves interacting with clients and staff, managing schedules, and maintaining office records.
Responsibilities
- Answering phones and inquiries in a professional manner.
- Assist operations manager as their direct assistant to complete duties assigned on a daily basis.
- Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
- Maintain organized filing systems for both physical and digital documents, maintain patient records and human resource files.
- Assist with proofreading documents and auditing files to ensure clarity and accuracy.
- Utilize Google Suite for document creation, scheduling, and communication.
- Perform recruitment activities including keeping ads updated and current and managing various hiring software systems and resource sites.
- Work on various company projects and compliance tasks.
- Create Excel Spreadsheets and formulate them to utilize in business operations.
- Track and maintain weekly KPI metric spreadsheet for the organization.
- Collaborate with team members to streamline office processes and improve efficiency.
- Handle correspondence and maintain communication with clients and staff as needed.
- Assist with various recredentialing, RFPs, marketing and social media duties.
Skills
- Proficient in Google Suite applications (Docs, Sheets, Drive, Excel, Word).
- Strong organizational skills with attention to detail for effective file management.
- Experience as a file clerk or data entry specialist is preferred.
- Ability to communicate effectively in writing and orally.
- Previous experience as an administrative assistant working closely to support operations manager a plus.
- Excellent proofreading skills to ensure high-quality documentation.
- Strong interpersonal skills to interact positively with clients and colleagues.
- Ability to multi-task is essential in this position.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Springfield, MA 01119 (Required)
Ability to Relocate:
- Springfield, MA 01119: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25