What are the responsibilities and job description for the Executive Assistant position at Compassionate Concierge Physicians?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and organizational skills, with a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain professionalism while handling confidential information and facilitating smooth office operations.
Responsibilities
- Provide comprehensive administrative support to executives, including managing schedules and coordinating meetings.
- Handle data entry tasks accurately and efficiently, ensuring all information is up-to-date and organized.
- Manage phone systems, including answering calls, directing inquiries, and taking messages as needed.
- Assist in office management duties, including maintaining filing systems and organizing office supplies.
- Proofread documents for accuracy and clarity before distribution or filing.
- Transcribe meeting notes and other documents as required, ensuring all details are captured accurately.
- Collaborate with team members to streamline processes and improve overall office efficiency.
- Prepare reports and presentations as needed, utilizing QuickBooks for financial documentation when necessary.
Qualifications
- Proven experience as an Executive Assistant or in other administrative roles is preferred. Experience in healthcare a plus.
- Proficient in Microsoft Office Suite, particularly Outlook Calendar, with strong data entry skills.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong clerical skills with attention to detail in proofreading and document management.
- Ability to handle sensitive information with discretion and professionalism.
- Excellent communication skills, both verbal and written, are essential for this role.
- A proactive attitude with the ability to work independently as well as part of a team.
If you are a motivated individual looking to contribute to a dynamic team environment while supporting executive operations, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $70,000