What are the responsibilities and job description for the Administrative Assistant/Operations Coordinator position at Complete Building Services?
About Us:
Complete Building Services is a growing building service contractor dedicated to providing top-quality service while maintaining efficiency and organization in our operations. As we continue to expand, we are seeking a highly organized, tech-savvy, and proactive Executive Assistant / Operations Coordinator to work closely with the office manager and oversee key departments.
Position Overview:
We are looking for a reliable and detail-oriented professional to serve as the right-hand person to the office manager. This role will provide high-level administrative support and oversee the accounting, personnel, safety, and warehouse departments to ensure smooth daily operations. The ideal candidate will have strong computer skills, problem-solving abilities, and leadership qualities to help streamline processes and enhance efficiency.
Key Responsibilities:
Administrative & Executive Support:
- Manage schedules, emails, reports, and assist in business operations.
- Oversee internal communication between departments and ensure deadlines are met.
- Assist with high-level decision-making by gathering and analyzing data.
Accounting & Financial Oversight:
- Work with the accounting team to ensure timely invoicing, payments, and financial reporting.
- Monitor cash flow, payroll, and assist in budget tracking.
- Collaborate with external accountants or auditors as needed.
Personnel & Human Resources Support:
- Assist with hiring, onboarding, employee relations, and performance management.
- Ensure compliance with labor laws, benefits administration, and payroll processing.
- Maintain employee records and handle sensitive HR matters confidentially.
Safety & Compliance Management:
- Oversee safety programs, including OSHA compliance, training sessions, and incident reporting.
- Work with supervisors to ensure adherence to workplace safety protocols.
- Manage safety documentation and audits.
Warehouse & Inventory Oversight:
- Monitor supply levels, order equipment, and ensure inventory accuracy.
- Work with warehouse personnel to maintain an efficient storage system.
- Implement process improvements to streamline warehouse operations.
Qualifications:
· Computer Savvy: Proficiency in Microsoft Office (Excel, Word, Outlook), accounting software, HR management systems, and inventory tracking tools. Proficiency with iPhone, iPad, and Windows 11.
· Strong Organizational Skills: Ability to juggle multiple priorities and deadlines effectively.
· Leadership & Problem-Solving: Experience managing teams or coordinating with multiple departments.
· Detail-Oriented & Reliable: Strong follow-through, accuracy in work, and ability to work independently.
· Experience in Office Management, HR, Finance, or Operations (Preferred: 3 years in a similar role).
· Excellent Communication Skills: Ability to work well with employees at all levels.
Why Join Us?
· Fast-growing company with leadership opportunities.
· Work directly with leadership and make a real impact.
· Stable, full-time position with room for career growth.
· Collaborative, problem-solving work environment.
How to Apply:
If you are an organized, tech-savvy, and motivated professional who is ready to take on a high-impact role, we want to hear from you! Please submit your resume and a brief cover letter outlining your experience and qualifications to cjohnson@SMbyRTC.com
Job Type: Full-time
Pay: $59,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Bethlehem, PA 18020 (Required)
Work Location: In person
Salary : $59,000
