Administrative Assistant, 24/hour

Schedule: 8am - 4pm Mon-Fri

Location: Clinton, CT

Assist in day-to-day management of a portfolio of properties. Work with the property manager and others on meeting preparation, reporting, project coordination.

• APM staff in promoting, establishing and maintaining positive relations with Unit Owners/Residents and with the day-to-day operations of the property.
• Answer and rout phone calls to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Open, sort, and route incoming mail, answer correspondence and prepare and deliver outgoing mail.
• APM staff with creating, compiling, preparing, copying and distributing internal correspondence, memos, spreadsheets, agendas, bill backs and reports in a timely matter.
• Update and maintain current daily and emergency Unit Owner/Resident contact lists and information manuals (Property Info Sheets).
• Maintain and update insurance certificate files for all contractors performing work at the properties.
• APM staff with the scheduling of contractor work (ex: window washing) and coordinate with Unit Owner/Residents.
• Ensure accurate unit owner/resident records are properly maintained and kept up-to-date in property management software and resident files.
• Organize and file all applicable reports, leases and paperwork.
• Follows safety procedures and maintains a safe work environment

Specific Duties include:

• Answering Phones and Taking Messages
• Taking Phone Messages
• Bill Backs
• Process Late Letters
• Filing Property Invoices and Unit Information
• Sending mailings for property managers and accounting
• Writing Memos
• Sorting Mail
• Preparing outgoing mail
• Taking minutes for designated properties
• Creating work orders
• Picking up & dropping off mail
• Distribute financial statement
• Answering tenant/ unit owner questions regarding account balances.

Job Types: Full-time, Temporary

Pay: $20.00 - $25.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25