Demo

Constuction Project Administrator

Complete Staffing Solutions
Burlington, MA Full Time
POSTED ON 3/3/2025
AVAILABLE BEFORE 5/28/2025

Job Description

Job Description

Job Summary

The Construction Project Administrator collaborates with the Divisional Project Management and

Operations Teams to ensure adherence to Corporate standards across all projects. This entails

meticulous documentation and adherence to established processes. Additionally, the Administrator

closely collaborates with the Finance Department to facilitate vendor payments, monitor lien releases,

process foreign currency payments, and effectively manage collections for designated projects and

clients.

Qualifications, Skills & Abilities

  • Construction background.
  • Knowledge of Billing Portals.
  • Familiarity with OCIP and Certified Payroll Portals.
  • Proficiency in Autodesk, DocuSign, Concur, Ceridian, AIA software and NetSuite.
  • Notary certification – nice

Essential Functions & Key Responsibilities

  • Support the Project Team with all administrative tasks for Construction, RF Shielding, and
  • Radiation Shielding projects from contract initiation to closure.

  • Handle monthly billing, including store material billing.
  • Process monthly Certified / OCIP Payroll and weekly Field Payroll.
  • Assist with accounts payable invoicing through Concur.
  • Prepare AIA Subcontracts for Subcontractors & Jobs.
  • Manage payment and performance bond requests.
  • Assist Finance with the yearly audit.
  • Coordinate with Willis Insurance requests.
  • Perform month-end reconciliation.
  • Assist with new job startups.
  • Coordinate DocuSign for signatures.
  • Generate AP selections reports for Finance.
  • Handle accounts receivable collections.
  • SAP Concur Invoice Processing.
  • Supervisory Responsibility (if applicable)

  • N / A
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