What are the responsibilities and job description for the Senior Payroll Specialist position at Complete Staffing Solutions?
In this essential role, you’ll use your expertise in payroll systems to enhance efficiency and support smooth operations. Your mastery of advanced payroll software will be instrumental in streamlining processes and ensuring timely, accurate payroll execution every cycle.
Responsibilities
- Ensure Compliance: Verify data for compliance with federal, state, and local tax regulations.
- Payroll Processing: Prepare and upload payroll data into our HRIS system, iSolved, ensuring accuracy and timeliness.
- Data Analysis: Perform complex spreadsheet analysis using VLOOKUPs, Pivot Tables, and other Excel functions to support payroll accuracy.
- Expense & Bonus Processing: Manage weekly expense reports, bonuses, and other ongoing payroll maintenance.
- System Management: Maintain and update pay rates, memo accumulations, and deductions within the payroll system.
- W2 Distribution: Ensure the accuracy and timely distribution of W2 forms to employees.
- Government Inquiries: Resolve state/local tax, child support, and garnishment inquiries from government agencies.
- Employee Inquiries: Address and resolve employee payroll inquiries and process payroll changes as requested.
- 401K Contributions: Remit weekly 401(k) contributions for all employees.
- Union Benefits: Process monthly hours reporting and payments for Union benefits.
- Audit Support: Facilitate audits by providing necessary documentation and ensuring compliance.
- Payroll Process Support: Work closely with branch offices to ensure adherence to payroll processes across all locations.
- Employment Verifications: Complete employment verification requests accurately and promptly.
- Journal Entries: Complete weekly and monthly payroll journal entries for accounting purposes.
- Certified Payroll Reporting: Assist with certified payroll reporting as needed.
- Special Projects: Support additional payroll-related special projects as they arise
Experience :
- 8 years of full-cycle payroll experience in a multi-state environment.
- Union payroll processing and new payroll system implementations.
- Proficiency with systems such as iSolved, UKG, ADP, and Paychex.
- Bachelor’s degree in Accounting or related field.
- Preferred background in union construction, service, or manufacturing
- Knowledge of Third Party Administrator file feed management.
- Advanced skills in MS Excel and payroll reporting.
- Extensive knowledge of payroll practices, payroll accounting procedures, tax laws, and labor regulations..
- Ability to handle sensitive information with confidentiality.
- Strong attention to detail and ability to meet deadlines.
- Excellent communication, organizational, and time management skills.
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Salary : $31 - $43
