Administrative Assistant

Become a valuable member of our team – apply for an Administrative Assistant position today!

Job Title: Administrative Assistant                                                          |             Department: Sales

Reports to: Executive Director of Compliance

and Marketing Communications                                                              |             Supervises: N/A

FLSA Status: Non-Exempt Hourly                                                             |             Salary Range: $16.00 - $24.00

Job Description Updated: January 27, 2025

Are you looking for a dynamic role where your organizational and multitasking skills can shine? Join our team as an Administrative Assistant and play a crucial part in driving our success by managing data, coordinating meetings, and preparing reports.

Position Summary:

The Administrative Assistant plays a key role in supporting our sales and marketing teams by helping to achieve targets and ensuring excellent customer service. This position handles a variety of administrative tasks, responds to customer inquiries, and assists with sales and marketing-related activities. Additionally, the Admin Assistant serves as the first point of contact for visitors and callers, maintaining a welcoming and professional atmosphere. Responsibilities include managing the front desk and providing general administrative support. The ideal candidate is personable, highly organized, detail-oriented, efficient, and able to multitask in a fast-paced environment with strong communication skills.

Key Responsibilities:

• Greet visitors, clients, and employees in a warm and professional manner.
• Manage the reception area to ensure a welcoming and organized environment.
• Assist in creating and distributing marketing materials.
• Collaborate with the marketing team to execute promotional campaigns and events.
• Assist the sales and marketing teams with daily administrative tasks such as preparing reports, managing schedules, and coordinating meetings.
• Prepare and format documents, reports, contracts, and presentations as needed by the teams.
• Maintain accurate records and data in relevant databases and CRM systems.
• Assist the sales team in generating leads and qualifying prospects.
• Monitor and generate reports on sales performance metrics and trends.
• Respond to customer inquiries and provide accurate information about the company's products and services.
• Coordinate meeting logistics, including scheduling and preparing materials.
• Organize appointments, meetings, and deadlines for the teams.
• Help plan and execute events, trade shows, and conferences.
• Assist with responses to requests for proposals (RFPs).
• Handle sensitive information with discretion and maintain confidentiality.
• Stay informed about the company's products and services to provide accurate information to customers.
• Participate in professional development.
• Other duties as assigned.

Education and Experience:

• High school diploma, GED, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• Excellent time management, organizational, and multitasking abilities.
• Proficiency in Microsoft Office Suite

• Familiarity with project management and CRM tools (e.g., Monday.com, HubSpot).
• Strong communication skills (oral and written).
• Adaptability to a fast-paced, deadline-driven environment.
• Ability to identify process improvements and enhance efficiency.
• Strong interpersonal skills for effective collaboration.
• Solid problem-solving skills and the ability to manage multiple projects simultaneously.

The roles described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time.

The employee is required to regularly reach with arms and hands. Your hands and fingers frequently perform repetitive motions, including typing/keying tasks.

Occasionally the employee will lift and/or move up to 10 pounds.

This job requires close vision, peripheral vision, depth perception, and the ability to adjust focus.

The above job description is not a contractual or binding document, nor does it alter the employment-at-will status.  It is provided as a guide to the types of essential duties required to be performed.  Duties may vary sometimes, and this description is subject to review.  Modifications will be made as needed to support changes in business requirements.

I have reviewed and understand the job description and believe it to be accurate and complete. I understand that Compu-Mail, LLC. retains the right to change the Job Description as they deem necessary. I will follow and adhere to my Job Description to the best of my abilities. 

Employee Signature:                ________________________________________________________________

Date:                                   _________________________________________________________________

Compu-Mail is an equal-opportunity employer. Compu-Mail recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex (including pregnancy and gender identity), sexual orientation, transgender status, disability, age, family or marital status, genetic information, military or veteran status, and other protected status as required by applicable law.

Salary : $16 - $24