Executive Assistant Level 2

Work Location : 1 New York Plaza

New York

10004

Job Summary :

The Executive Assistant will provide high-level administrative support to the Managing Directors and the Firmwide AI team. This role involves managing schedules, coordinating meetings, handling correspondence, and maintaining records. The successful candidate will be responsible for organizing travel arrangements, preparing presentations, and acting as a liaison between internal and external stakeholders on behalf of the executives. This role is ideal for someone with experience in large organizations and strong administrative skills.

Key Responsibilities :

• Executive Support : Provide comprehensive administrative support to Managing Directors and the Firmwide AI team, ensuring smooth and efficient operations.
• Schedule Management : Manage complex calendars and schedules for executives, including coordinating meetings, appointments, and events.
• Meeting Coordination : Organize and coordinate meetings, including preparing agendas, taking meeting notes, and ensuring follow-up actions are executed.
• Travel Arrangements : Make detailed travel arrangements for executives, including booking flights, accommodations, and ground transportation, while ensuring cost-efficiency and convenience.
• Correspondence Handling : Manage and prioritize incoming emails, calls, and other communications on behalf of the executives.
• Document Preparation : Prepare reports, presentations, and other documents for internal and external stakeholders.
• Stakeholder Liaison : Serve as a point of contact between the executives and various stakeholders, both internally and externally, ensuring effective communication and relationship management.
• Record Maintenance : Organize and maintain electronic and physical files, ensuring records are accurate, secure, and easily accessible.
• Problem Solving : Identify challenges, anticipate needs, and proactively resolve issues to ensure smooth operations within the executive's office.

Required Qualifications :

Preferred Qualifications :

Certifications :

Certification in Executive Assistance or related field (e.g., Certified Administrative Professional (CAP), or similar) is a plus but not required.

Certification : Certified Administrative Professional