Assistant Event Coordinator

Job Title: Assistant Event Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Assistant Event Coordinator to join our team. The ideal candidate will support the planning, execution, and evaluation of events, ensuring seamless coordination and exceptional experiences for attendees. This role requires excellent communication skills, multitasking abilities, and a passion for event planning.

Key Responsibilities

Event Planning & Coordination:

• Assist in organizing and executing corporate events, conferences, weddings, fundraisers, and other special occasions.
• Work closely with vendors, venues, and suppliers to coordinate logistics, contracts, and payments.
• Help create and manage event timelines, schedules, and checklists.
• Coordinate event setup, registration, and guest accommodations.
  
  

Administrative Support

• Maintain detailed records of event budgets, invoices, and expenses.
• Assist in preparing event proposals, reports, and presentations.
• Handle event-related inquiries via email, phone, and in-person communication.
• Manage event materials, including decorations, signage, and promotional items.
  
  

On-Site Event Support

• Provide hands-on support during events, ensuring smooth execution.
• Address any last-minute changes, troubleshooting issues as they arise.
• Oversee event staff, volunteers, and guest services.
  
  

Marketing & Promotions

• Assist in promoting events through social media, email campaigns, and printed materials.
• Help design and distribute event invitations, flyers, and promotional materials.
• Gather and analyze attendee feedback to improve future events.
  
  

Qualifications & Skills

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.