What are the responsibilities and job description for the Facilities and Maintenance Manager position at Concilio De Organizaciones Hispanas?
General Description:
The Facilities and Maintenance Manager will manage day-to-day Concilio property operations, including but not limited to
overseeing the Facilities and Maintenance Supervisor and Facilities and Maintenance staff, Administrative Event Specialist, and
Tennant Clientele. This role manages and provides venue event support including work allocation and training and will
support the Director of Operations with ongoing projects.
Duties and Responsibilities:
Manage the day-to-day operations of Concilio offices; liaise with vendors and help ensure organizational
accounts remain in good standing; oversee inventory; approve facilities staff schedules; create events
specialist schedule; answer emails and follow up on inquiries or requests.
Effectively train and supervise Concilio Tennant Clientele contracts and relationships, operations supervisor
and events specialist including but not limited to support event coordination and planning.
Efficiently prioritize tasks and project needs and deadlines and operate with unwavering accountability for
tasks and projects.
Diligently exercise discretion, possess strong interpersonal skills, and work effectively across teams to ensure
the integrity, security, and confidentiality of information under their management.
Accurately review and approve inventory purchase requests
Manages and facilitates vendor walk-throughs, contract approvals and submits purchase orders to the
Director of Operations.
Serves as the first point of contact for operations teams, with overseeing operations resources and
proactively addressing and resolving administrative and operational issues for staff.
Support staff to ensure compliance with mandatory training; and update internal processes and procedures
Support Concilio departments and teams to ensure the organizational policies and practices are consistently
implemented and continually improved.
Ensure timesheets are accurate, complete, and submitted on a timely basis and approve for payroll.
Ensure recruitment and onboarding processes: identify office space, ensuring readiness and coordinating
with Director of Operations.
Collaborates with the marketing department in creation of venue promotional content and all social media
relating to the venue rental, obtaining approval from the Director of Operations and Marketing Manager
before publishing.
Support the Director of Operations with special projects with project management, including preparation
of data for monthly and quarterly reports and monthly venue reports of sale.
Qualifications
Bachelors degree in operations management or a similar field required; A combination of education and experience
accepted in lieu of degree will be considered.
5 years of operational experience or facilities management experience
To succeed, the operations manager candidate must be a creative problem-solver, an excellent communicator, have a
strong work ethic and be sales and IT savvy.
Previous experience in administrative support, project management, and sales and customer service roles.
Strong attention to detail and the ability and sound judgment and proactive plan and implementation.
Ability to prioritize, manage and execute numerous projects simultaneously; proven track record of delivering specific
tasks and meeting deadlines.
Analytical skills with an appetite to continually learn and grow.
Ability to work onsite and remotely, as needed; comfortable supporting colleagues in a virtual/ hybrid work
environment/ weekend.
Professional demeanor in communicating and representing the organization; excellent communication and interpersonal
skills; a positive and flexible approach to collaborating as part of and across diverse teams and functions.
Excellent management, organizational and administrative skills
Broad knowledge and experience in office operations, including technology management and contract negotiation.
Three years of administrative and management experience required.
Must have a valid driver's license and insurance and can travel and be flexible.
Experience
Creative problem-solver, an excellent communicator, and a strong work ethic.
Strong attention to detail and the ability to sound judgment and proactively plan and implement.
Ability to prioritize, manage, and execute numerous projects simultaneously; proven track record of delivering specific
tasks and meeting deadlines.
Professional demeanor in communicating and representing the organization; excellent communication and interpersonal
skills; a positive and flexible approach to collaborating as part of and across diverse teams and functions.
Excellent management, organizational and administrative skills.
The Facilities and Maintenance Manager will manage day-to-day Concilio property operations, including but not limited to
overseeing the Facilities and Maintenance Supervisor and Facilities and Maintenance staff, Administrative Event Specialist, and
Tennant Clientele. This role manages and provides venue event support including work allocation and training and will
support the Director of Operations with ongoing projects.
Duties and Responsibilities:
Manage the day-to-day operations of Concilio offices; liaise with vendors and help ensure organizational
accounts remain in good standing; oversee inventory; approve facilities staff schedules; create events
specialist schedule; answer emails and follow up on inquiries or requests.
Effectively train and supervise Concilio Tennant Clientele contracts and relationships, operations supervisor
and events specialist including but not limited to support event coordination and planning.
Efficiently prioritize tasks and project needs and deadlines and operate with unwavering accountability for
tasks and projects.
Diligently exercise discretion, possess strong interpersonal skills, and work effectively across teams to ensure
the integrity, security, and confidentiality of information under their management.
Accurately review and approve inventory purchase requests
Manages and facilitates vendor walk-throughs, contract approvals and submits purchase orders to the
Director of Operations.
Serves as the first point of contact for operations teams, with overseeing operations resources and
proactively addressing and resolving administrative and operational issues for staff.
Support staff to ensure compliance with mandatory training; and update internal processes and procedures
Support Concilio departments and teams to ensure the organizational policies and practices are consistently
implemented and continually improved.
Ensure timesheets are accurate, complete, and submitted on a timely basis and approve for payroll.
Ensure recruitment and onboarding processes: identify office space, ensuring readiness and coordinating
with Director of Operations.
Collaborates with the marketing department in creation of venue promotional content and all social media
relating to the venue rental, obtaining approval from the Director of Operations and Marketing Manager
before publishing.
Support the Director of Operations with special projects with project management, including preparation
of data for monthly and quarterly reports and monthly venue reports of sale.
Qualifications
Bachelors degree in operations management or a similar field required; A combination of education and experience
accepted in lieu of degree will be considered.
5 years of operational experience or facilities management experience
To succeed, the operations manager candidate must be a creative problem-solver, an excellent communicator, have a
strong work ethic and be sales and IT savvy.
Previous experience in administrative support, project management, and sales and customer service roles.
Strong attention to detail and the ability and sound judgment and proactive plan and implementation.
Ability to prioritize, manage and execute numerous projects simultaneously; proven track record of delivering specific
tasks and meeting deadlines.
Analytical skills with an appetite to continually learn and grow.
Ability to work onsite and remotely, as needed; comfortable supporting colleagues in a virtual/ hybrid work
environment/ weekend.
Professional demeanor in communicating and representing the organization; excellent communication and interpersonal
skills; a positive and flexible approach to collaborating as part of and across diverse teams and functions.
Excellent management, organizational and administrative skills
Broad knowledge and experience in office operations, including technology management and contract negotiation.
Three years of administrative and management experience required.
Must have a valid driver's license and insurance and can travel and be flexible.
Experience
Creative problem-solver, an excellent communicator, and a strong work ethic.
Strong attention to detail and the ability to sound judgment and proactively plan and implement.
Ability to prioritize, manage, and execute numerous projects simultaneously; proven track record of delivering specific
tasks and meeting deadlines.
Professional demeanor in communicating and representing the organization; excellent communication and interpersonal
skills; a positive and flexible approach to collaborating as part of and across diverse teams and functions.
Excellent management, organizational and administrative skills.
